Agenda

Council - Wednesday, 22nd May, 2024 2.00 pm

Venue: Council Chamber, Council Offices, Woodgreen, Witney, Oxfordshire OX28 1NB. View directions

Contact: Democratic Services

Media

Items
No.	Item
1.	Election of Chair for 2024/25 View the background to item 1. Purpose: To elect a Councillor, other than a Member of the Executive, to be the Chair of Council. Recommendation: That Council resolves to 1. Elect a Chair of the Council for a term of office extending to the start of the Annual Council meeting in May 2025.
2.	Election of Vice-Chair for 2024/25 View the background to item 2. Purpose: To elect a Councillor, other than a Member of the Executive, to be the Vice-Chair of Council. Recommendation: That Council resolves to: 1. Elect a Vice-Chair of the Council for a term of office extending to the start of the Annual Council meeting in May 2025.
3.	Apologies for Absence View the background to item 3. To receive any Apologies for Absence from Members of the Council.
4.	Declarations of Interest View the background to item 4. To receive any Declarations of Interest from Members of the Council on any items to be considered at the meeting.
5.	Minutes of Previous Meeting PDF 226 KB To approve the minutes of the previous meeting of Council, held on Wednesday 13 March 2024. Additional documents: Member Questions and Answers Appendix - MT , item 5. PDF 38 KB
6.	Receipt of Announcements To receive any announcements from the Chair, Leader of the Council, Members of the Executive, the Chief Executive Officer, the Director of Governance and the Director of Finance.
7.	Vote of thanks to the retiring Chair and Vice-Chair View the background to item 7. To give a vote of thanks to the retiring Chair and Vice-Chair of the Council.
8.	Report of the Leader View the background to item 8. Purpose: To receive a report from the Leader covering: The appointment of the Deputy Leader; The appointment of Executive Members and the allocation of portfolio responsibilities; Appointments to the Future Oxfordshire Partnership and it’s advisory groups (environment, housing, infrastructure and planning); Confirmation that the Executive Scheme of Delegation is as set out in Parts 3D and 4 of the Constitution; The appointment of any Member Champions. Recommendation: That Council resolves to: 1. Note the Report of the Leader.
9.	Returning Officer's Report on Elections held on 2 May 2024 PDF 107 KB View the background to item 9. Purpose: To receive and note a report from the Council’s Returning Officer following the local elections held on 2 May 2024. Recommendation: That Council resolves to: 1. Note the Returning Officer's Report on Elections held on 2 May 2024.
10.	Appointment of Members to the Council's Committees, including Substitute Members PDF 78 KB View the background to item 10. Purpose: To establish the Council’s committees for the 2024/25 Civic Year and appoint members to committees and working groups: To establish the Council’s committees as defined in Part 3C of the Council’s Constitution, for the Civic Year 2024/25; To establish the allocation of seats to political groups based on political proportionality; To appoint members to the Council’s committees, working groups external committees for the Civic Year 2024/25; Recommendations: That Council resolves to: Agree to establish the Council’s Committees as defined in Part 3 of the Council’s Constitution, for the Civic Year 2024/25; Determine that, in accordance with Section 15 of the Local Government and Housing Act 1989 (“the Act”), the Council shall continue to apply the political balance provisions under the Act to committees as shown in Annex A; Agree to reduce the size of the Audit and Governance Committee to 11 Councillors (from 17); Agree to include a rule in the Constitution (Part 3C) that no Members of the Executive will sit on the Audit and Governance Committee; Authorise officers to undertake a recruitment exercise for up to 2 Independent Persons to become non-elected Members of the Audit and Governance Committee; Appoint councillors to serve on the Council’s committees, working groups and external committees, as set out in Annex B (to follow) for a term of office expiring at the next Annual Meeting of the Council; Note the arrangements for substitute members set out in part 5 of the report. Additional documents: Annex A - Political Proportionalities on Committees , item 10. PDF 75 KB Annex B - Committee Nominations , item 10. PDF 112 KB
11.	Scheme of Officer Delegations View the background to item 11. Purpose: To adopt the Council’s Constitution and agree the Scheme of Officer Delegations, other than those relating to Executive functions as required by the Constitution at the Annual Council meeting. Recommendation: That Council resolves to: 1. Adopt the Council’s Constitution and agree the Scheme of Officer Delegations, other than those relating to Executive functions, as set out in Part 4 of the Constitution.
12.	Recommendations of the Independent Remuneration Panel PDF 75 KB View the background to item 12. Purpose: To consider recommendations made to Council by the Independent Remuneration Panel, from its meeting held on 23 April 2024. Recommendations: The Council’s Independent Remuneration Panel recommend that Council resolves to: Agree that the Vice-Chair of a single Overview and Scrutiny Committee be paid a Special Responsibility Allowance (SRA) of 0.5x the basic allowance paid to all Councillors, reducing to 0.25x basic allowance if there is more than one Overview and Scrutiny Committee; Agree to backdate the payment of the SRA paid to the Vice-Chair of the Overview and Scrutiny Committee to first meeting of the new Overview and Scrutiny Committee (8 November 2023).
13.	Appointment of a Temporary Parish Councillor to Fulbrook Parish Council PDF 65 KB View the background to item 13. Purpose: To agree the appointment of a temporary member of Fulbrook Parish Council, enabling the Parish Council to become quorate. Recommendations: That Council resolves to: Agree to make an order under Section 91 of the Local Government Act 1972 (‘the Act’) appointing Councillor Hugo Ashton as a temporary member of Fulbrook Parish Council, enabling the Parish Council to become quorate; Note that the appointment shall be effective until Fulbrook Parish Council is quorate (i.e. it has three members of the Council in place, excepting the temporary appointee); Delegate authority to the Director of Governance to make orders and make temporary appointments to Town/Parish Councils as required, under the powers in Section 91of the Act.
14.	Dates of Future Meetings · Wednesday 24 July 2024 – 2.00pm; · Wednesday 25 September 2024 – 2.00pm; · Wednesday 27 November 2024 – 2.00pm; · Wednesday 29 January 2025 – 2.00pm; · Wednesday 26 February 2025 – 2.00pm; · Wednesday 26 March 2025 – 2.00pm; · Wednesday 21 May 2025 – Annual Council – 2.00pm.

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