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Agenda

Executive - Wednesday, 17th December, 2025 2.00 pm

Venue: Council Chamber, Council Offices, Woodgreen, Witney, Oxfordshire OX28 1NB. View directions

Contact: Democratic Services 

Media

Items
No. Item

1.

Apologies for Absence

To receive any apologies for absence from Members of the Executive. The quorum for the Executive is 3 Members.

2.

Declarations of Interest

To receive any declarations of interest from members of the Executive on any items to be considered at the meeting.

3.

Minutes of Previous Meeting pdf icon PDF 82 KB

To approve the minutes of the previous meeting, held on 13 November 2025.

4.

Receipt of Announcements

To receive any announcements from the Leader of the Council, Members of the Executive or the Chief Executive.

5.

Participation of the Public

Anyone who lives, works, or studies in West Oxfordshire is eligible to ask one question at the meeting, for up to three minutes, directed at the Leader of the Council or any Executive Member on any agenda item or on any issue that affects the district or its people.

 

All questions must be no longer than three minutes long.

 

Members of the public wishing to speak at a meeting must notify [email protected], or call Customer Services on 01993 861000 including their name and the agenda item or topic they wish to speak on, by 2.00pm two clear working days before the meeting (e.g. for a Wednesday meeting, the deadline would be 2.00pm on the Friday before).

 

If the topic of the question is not within the remit of the Council, advice will be provided on where best to direct the question.

 

The Leader or relevant Executive Member will either respond to a question verbally at the meeting or provide a written response which will be included in the minutes of the meeting.

6.

Reports from the Overview and Scrutiny Committee

To consider any reports or recommendations from the Overview and Scrutiny Committee, which meets on 10 December 2025.

7.

Matters raised by Audit and Governance Committee

To consider any matters arising from the Audit and Governance Meeting on 27 November 2025.

 

8.

Proposals for Devolution to a Mayoral Strategic Authority pdf icon PDF 95 KB

Purpose:

For the Executive to consider and present views on the proposed Expression of Interest (EOI) to Oxfordshire County Council (OCC) who will submit an EOI to Government. This is in response to the Government’s devolution policy and seeks to position our region in the next round of devolution for the purpose of creating a Mayoral Strategic Authority (MSA).

 

Recommendation(s):

That the Executive resolves to:

1.    Note the benefits from the proposed devolution of powers and functions, and agree to continue building on the collaborative approach across the region to date;

2.    Consider and present views on the proposed Expression of Interest (EOI) to Oxfordshire County Council (OCC) as the upper-tier authority to Government, noting that the EOI is designed to proactively position our region for early consideration in the next wave of the Devolution Programme;

3.    Acknowledge the EOI as an initial invitation to Government, opening further dialogue and engagement, and not a decision to establish a Strategic Authority;

4.    Agree that a further report will be brought to Executive prior to any final decision on the creation of a Strategic Authority;

5.    Note the informal Devolution Board will oversee discussions with Government, ensuring robust governance and stakeholder engagement by elected members throughout this process; and

6.    Delegate authority to the Chief Executive in consultation with the Leader of the Council, to propose any final amendments to the EOI prior to submission to Government by OCC.

Additional documents:

9.

Waste and Environmental Services Programme pdf icon PDF 644 KB

Purpose:

To seek Executive approval for West Oxfordshire District Council (WODC) to invest and participate in the Oxfordshire Waste and Environmental Services Partnership (WESP)

 

Recommendations:

That the Executive resolves to:

1.    Approve WESP participation in principle for an initial five-year term.

2.    Delegate authority to the Director of Place, in consultation with the Executive Member for Environmental Services, the Executive Member for Finance and the Director of Finance to:

                                          i.    Approve the WESP business case.

                                         ii.    Oversee programme implementation.

                                        iii.    Ensure governance, risk management, and benefits tracking are in place.

 

           

10.

Draft Budget 2026/27 version 1 pdf icon PDF 469 KB

Purpose:

This report provides an update on the developing budget for 2026/27.

 

Recommendation(s):

That the Executive resolves to:

1.    Note the update on the developing budget for 2026/27.

 

Additional documents:

11.

Quarterly Finance Review Q2 pdf icon PDF 420 KB

Purpose

To detail the Council’s financial performance for Quarter Two 2025-2026

 

Recommendation

That the Executive resolves to:

1.    Note the Council’s Financial Performance for Quarter Two 2025-2026

 

Additional documents:

12.

Quarterly Service Review Q2 pdf icon PDF 97 KB

Purpose:

To provide details of the Council’s operational performance at the end of 2025-26 Quarter Two (Q2).

 

Recommendation:

That the Executive Resolves to:

1.    Note the 2025/26 Q2 service performance report.

 

Additional documents:

13.

Local Plan Annual Monitoring 2024/25 pdf icon PDF 90 KB

Purpose:

To considerthe Council’sLocal PlanAnnual MonitoringReport (AMR)for the period 1 April 2024 to 31 March 2025.

 

Recommendation:

That the Executive Resolves to:

1.    Note the content of the report.

 

Additional documents:

14.

Westhive - future hosting options pdf icon PDF 331 KB

Purpose:

To provide an update on the progress of the Westhive scheme to date and to set out the options for future delivery.

 

Recommendation(s):

That the Executive resolves to:

1.    Enter into an agreement with Crowdfunder UK for a 3-year period to provide a funding platform.

2.    Consider as part of the 2026/27 budget setting process making provision for platform hosting fees of £27,600 per year for a 3-year period.

3.    Delegate the responsibility of working through the procurement of a new multi-year contract to the Director of Place in consultation with the Executive Member for Finance and the Executive Member for Stronger Healthy Communities.

 

15.

Asbestos Management Policy pdf icon PDF 72 KB

Purpose:

Submit the Asbestos Management Policy to the Executive for approval.

 

Recommendation:

That the Executive resolves to:

1.    Approve the implementation of the attached Asbestos Management Policy.

 

Additional documents:

16.

Public Spaces Protection Order; A40 between Witney and Burford pdf icon PDF 110 KB

Purpose:

To approve the proposed Public Spaces Protection Order.

 

Recommendation:     

That the Executive resolves to:

1.    Approve the Public Spaces Protection Order, Annex A, which prohibits the use of pony and trap carriage(s) for racing and time trials, as delineated on the plan of the Order in Annex A.

 

Additional documents:

17.

Exclusion of Press and Public

If the Executive wishes to exclude the press and public from the meeting during consideration of any of the items on the exempt from publication part of the agenda, it will be necessary for the Executive to pass a resolution in accordance with the provisions of the Paragraph 4(2)(b) of the Local Authorities ((Executive Arrangements) Access to Information) (England) Regulations 2012 on the grounds that their presence could involve the likely disclosure of exempt information as described in paragraph 3 of Schedule 12A of the Local Government Act 1972.

18.

Exempt Annex A for Item 9 - Waste and Environmental Services Programme

Exempt Annex A for Item 9 - Waste and Environmental Services Programme.

 

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