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Venue: Council Chamber, Council Offices, Woodgreen, Witney, Oxfordshire OX28 1NB. View directions

Contact: Democratic Services 

No. Item


Apologies for Absence

To receive any Apologies for Absence from Members of the Executive.


Declarations of Interest

To receive any Declarations of Interest from Members of the Executive on any items to be considered at the meeting.


Minutes of Previous Meeting pdf icon PDF 66 KB

To approve the minutes of the previous meeting, held on Wednesday 6 March 2024.


Receipt of Announcements

To receive any announcements from the Leader of the Council, Members of the Executive or the Chief Executive.


Participation of the Public

Any member of the public, who is a registered elector in the District, is eligible to ask one question at the meeting, for up to three minutes, of the Leader of the Council, or any Member of the Executive on any issue that affects the district or its people.

Notice, together with a written copy of the question, must be provided to Democratic Services, either by email to:

[email protected]

or by post to:

Democratic Services, West Oxfordshire District Council, Woodgreen, Witney OX28 1NB.

Questions are to be received no later than 2.00pm two clear working days before the meeting (e.g. for a Wednesday meeting, the deadline would be 2.00pm on the Friday before).

A response may be provided at the meeting, or within three clear working days

of the meeting. If the topic of the question is not within the remit of the Council, advice will be provided on where best to direct the question.

The appropriate Executive Member will either respond verbally at the meeting or provide a written response which will be included in the minutes of the meeting.


Reports from the Overview and Scrutiny Committee

To consider any reports or recommendations from the Overview and Scrutiny Committee, which meets on 10 April 2024.


Matters raised by Audit and Governance Committee

To consider any matters raised by the Audit and Governance Committee.


Ubico Business Plan 24/25 pdf icon PDF 78 KB


To consider the Ubico Business Plan 2024-25, which has been produced by Ubico in consultation with the Directors and Shareholders, and to recommend that the Leader (as Shareholder Representative) approves the plan.



That the Executive Resolves to:

1.    Note the 2024/25 Ubico Business Plan; and

2.    Note that the Leader of the Council, as shareholder representative, will sign the written resolution to approve the Ubico Business Plan 2024-2025 in due course.

Additional documents:


Local Authority Housing Fund Round 3 Application pdf icon PDF 139 KB


To determine whether to support a third-round application to the Local Authority Housing Fund (LAHF) and sign the associated Memorandum of Understanding (‘MoU’).



That the Executive Resolves to:

  1. Approve the signature of the Memorandum of Understanding (‘MoU’) with government in respect of round three of the Local Authority Housing Fund (‘LAHF’);
  2. Agree to accept a proposal from Soha Housing to fulfil the requirements of the LAHF on behalf of the Council in respect of the delivery of a further 4 additional affordable homes;
  3. Agree to passport the funding received by the Council to Soha Housing underpinned by a funding agreement setting out the relevant grant terms;
  4. Delegate authority to the Assistant Director for Resident Services, in consultation with the Director of Finance, to agree to provide funding (if necessary) from relevant refugee budget to fit out properties to an appropriate standard for affordable provision as set out in paragraph 4.2 of the report.

Additional documents:


Funding Request for Asset Management Strategy pdf icon PDF 73 KB


To present the benefits of an Asset Management Strategy and Condition surveys and secure funding for their delivery.



That the Executive Resolves to:

  1. Agree to commission an Asset Management Strategy and allocate funding of £50,000 from the Property Budget 2024/2025;
  2. Delegate authority to the Director of Finance, in consultation with the Executive Member for Finance, to award the contract for Conditions surveys following an Open Procurement;
  3. Agree to allocate funding of £30,000/year from future revenue budgets for a rolling programme of building and carpark condition surveys.


Funding for Decarbonisation Scheme – Carterton Leisure Centre pdf icon PDF 94 KB


To present the business case for the decarbonisation of Carterton Leisure Centre and agree a strategy for funding the scheme.



That the Executive Resolves to:

1.    Agree to pause the current project to decarbonise Carterton Leisure centre, informing Salix that here will be no further expenditure of PSDS 3b funding, and to reapply for more PSDS funding in Autumn 2024 to enable the scheme to proceed.

Additional documents: