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Agenda and minutes

Uplands Area Planning Sub-Committee - Monday, 15th January, 2024 2.00 pm

Venue: Committee Room 1, Council Offices, Woodgreen, Witney, Oxfordshire OX28 1NB. View directions

Contact: Democratic Services 

Media

Items
No. Item

117.

Apologies for Absence and Temporary Appointments

To receive any apologies for absence, and to advise of any temporary appointments.

Minutes:

Apologies for Absence were received from Councillors Rizvana Poole and Lidia Arciszewska.

Councillor Tim Sumner substituted for Councillor Lidia Arciszewska.

118.

Declarations of Interest

To receive any declarations from Members of the Committee on any items to be considered at the meeting.

Minutes:

Councillor Julian Cooper stated that he knew personally of the applicant relating to application 23/02890/FUL – 1 Upper Brook Hill, Woodstock. Councillor Cooper further stated that he would leave the room whilst the application was considered by the Sub-Committee.

 

There were no other Declarations of Interest made by members of the Sub-Committee.

119.

Minutes of Previous Meeting pdf icon PDF 67 KB

To approve the minutes of the previous meeting, held on Monday 11 December 2023.

Minutes:

Councillor Julian Cooper proposed from the Chair that the minutes of the previous meeting, held on Monday 11 December 2023, be agreed by the Sub-Committee as a true and accurate record.

This was seconded by Councillor Jeff Haine and was put to a vote.

There were 8 votes in favour, 0 votes against, and 2 abstentions. The vote was carried.

The Sub-Committee Resolved to:

Agree the minutes of the previous meeting, held on Monday 11 December 2023, as a true and accurate record.

120.

Election of Vice-Chair

Minutes:

Owing to apologies given by Councillor Rizvana Poole, and ahead of leaving the room, Councillor Julian Cooper presided over the election of a Member to preside for the following agenda item.

 

 

Councillor Julian Cooper proposed from the Chair that Councillor Jeff Haine be elected to preside over the following agenda item, when Councillor Cooper would be out of the room.

This was seconded by Councillor Andrew Beaney, was put to a vote, and was unanimously agreed by the Sub-Committee.

 

The Sub-Committee Resolved to:

Elect Councillor Jeff Haine to preside over the following agenda item in the absence of the Chair and Vice-Chair.

121.

Application for Development - 23/02890/FUL - 1 Upper Brook Hill, Woodstock. pdf icon PDF 197 KB

Purpose:

To consider applications for development, details of which are set out in the attached schedule.

 

Recommendation:

That the application be determined in accordance with the recommendations of the Business Manager – Development Management.

 

Pages

Application No.

Address

Planning Officer

11-26

23/02890/FUL

1 Upper Brook Hill, Woodstock.

 

James Nelson

 

 

 

Additional documents:

Minutes:

Councillor Jeff Haine took up the position of Chair to preside over the application for development, in the absence of the Chair and Vice-Chair and having been elected by the Committee to preside for this agenda item.

 

James Nelson, Planning Officer, introduced the application, for the proposed construction of a single dwelling, together with associated works.

The Planning Officer drew the Sub-Committee’s attention to the additional representations report, which had been circulated prior to the meeting.

Dennis Allen addressed the Sub-Committee as the applicant.

 

The Planning Officer continued with their presentation, which clarified the following points:

  • In line with WODC Local Plan Policy H2 the new dwelling would be permitted as it was in accordance with other policies particularly OS2 and as a result the principle of the development on this site was acceptable.
  • Scale and Design of the dwelling complimented the parent dwelling above the site. The upper floor had a smaller footprint than the ground floor. The design was not considered bulky or the site over developed;
  • Conservation Area - There was no harm to the heritage and designated assets. There were no planning harms in relation to highways and ecology matters. The site came within the Woodstock conservation area and was beside locally listed cottages. The site and design would complement nearby contemporary developments;.
  • Flooding Risks were considered low as the site was located in Flood Zone 1. The Drainage Officer had requested that the applicant show how surface drainage water would be managed and how this would impact on third parties. As per the officer’s report this would be covered by a pre-commencement surface water drainage condition.
  • Amenity of Neighbouring Properties –. The site was set back and did not materially impact amenities or local properties and did not overlook or cause loss of light. A condition for a Traffic Management plan was included in the officer’s report to help mitigate the disturbance to neighbours whilst the site was under construction;
  • Efficient Use of Land – The parking space and refuse storage site was integrated into the design. The design was not considered bulky or over developed. The Planning Officer recommended the application for approval.

  

 

 

The Chair then invited the Sub-Committee to discuss the application, which raised the following points:

  • Members raised concerns regarding the size and scale of the development when viewing the building next to the parent building and felt that it could be seen as overbearing.  The Planning Officer confirmed to differentiate between the two buildings different coloured renders would be used. The massing had been reduced as the site had been cut into the hill. The Conservation Officer had worked with the applicant through the pre-application process to address any conservation design concerns. The Conservation Officer had found no to harm to the character and conservation within the area;
  • Comments received from Woodstock Town Council – The proposed dwelling was considered to not be in keeping with other dwellings within the locality of the proposed site, however due to the parent building  ...  view the full minutes text for item 121.

122.

Applications Determined under Delegated Powers pdf icon PDF 150 KB

Purpose:

To inform the Sub-Committee of applications determined under delegated powers.

 

Recommendation:

That the reports be noted.

Minutes:

The report giving details of applications determined under delegated powers was received and noted by the Sub-Committee.

 

Page 35; Application 16 – Councillor Walker requested feedback on why the application was refused. Stephanie Eldridge, Principle Planner confirmed that the information would be reported back to the next Sub-Committee.

123.

Appeal Decisions pdf icon PDF 96 KB

Purpose:

To inform the Sub-Committee of any appeal decisions.

 

Recommendation:

That the reports be noted.

 

Minutes:

The report giving details of an application in the Woodstock area taken to appeal was received, explained by the Principal Planner, and noted by the Sub-Committee.

 

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