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Agenda and minutes

Venue: Council Chamber

Contact: Democratic Services 

No. Item


Minutes of Previous Meeting pdf icon PDF 71 KB

To approve the minutes of the meeting held on 6 February 2023.


The minutes of the meeting held on Monday 6 February 2023 were approved and signed by the Chairman as a correct record, subject to


Pg 9 Applications Determined under Delegated Powers and Appeal Decisions.

22/03132/FUL Fernhill Farm House.

Councillor Jeff Haine asked if there was an update from the Enforcement Team. Abby Fettes, Development Manager confirmed it was a regularisation of an enforcement case and agreed to give an update after the meeting.



Apologies for Absence and Temporary Appointments


Apologies for absence were received from Councillor Dean Temple. Councillor Alaa Al-Yousuf would be joining the meeting slightly late.


Declarations of Interest

To receive any declarations from Members of the Committee on any items to be considered at the meeting


Declarations of Interest were received as follows


22/02947?OUT Land East of Worton Road, Middle Barton,


Councillor David Jackson confirmed that he would remain in the meeting to hear the application as he wished to speak as it was his ward.




Applications for Development pdf icon PDF 508 KB


To consider applications for development, details of which are set out in the attached schedule.



That the applications be determined in accordance with the recommendations of the Business Manager – Development Management.



Application No.


Planning Officer



Land East Of Worton Road

Middle Barton

Stephanie Eldridge



The Chapel 6A Shipton Road Ascott Under Wychwood

Chipping Norton

James Nelson



Broadstone Farm Ditchley Road Charlbury

Chipping Norton

Sarah Hegerty



Mill House Hotel Station Road Kingham

Chipping Norton

Stephanie Eldridge




The Chair confirmed the revised order of applications to be heard as below.


22/03311/FUL Mill House Hotel, Station Road, Kingham.


Phil Shaw, Business Manager for Development and Sustainability introduced the application for the redevelopment of the Mill House Hotel site to provide a 38 bedrooms hotel and ancillary facilities including restaurant, alehouse, reception/ bake house and demonstrated barn. Associated provision of parking, landscaping and reinstatement of the former mill leat (Amended plans and information received).


James Roberts spoke in support of the application.


The Councillors asked for the verbal update referring to the committee report page 80 point 5.57.  James Roberts confirmed that they would be happy to have a condition on the Surface Water Drainage.


Phil Shaw continued with his presentation and clarified the following points;


·         The applicant had agreed to £20,000 financial contribution towards the parish council’s improvements to the village hall and sports pavilion

·         The County Council have raised objections due to highways and drainage details however the applicant has submitted and  addressed these issues. The County Highways officer will need to confirm agreement in writing.

·         Final drainage details are also almost ready to be submitted.

·         The application was no longer considered a major development as per the previous application,  following the applicant seeking pre-application discussions.

·         The impact on AONB was not affected due to the an original hotel being there. The addition of holiday cottages would be along the boundary of the site in an area that was previously approved for development.

·         Heritage aspects – the building is not a listed building however the site falls in the Kingham Conservation Area. The mill leat will be restored. The proposed new development’ character and appearance will be preserved and possibly enhanced.

·         The site is within walking distance to the local pub and railway station. The is also a local farm shop within walking distance and the hotel will offer a free electric shuttle bus to and from the station. Sustainable forms of travel to the site will be encouraged. There are no objections from Highways.

·         The Council’s Ecologist Officer confirmed there will be a net gain in biodiversity in the planting proposed.


Phil Shaw concluded the that planners recommended approval as per the officers report subject to confirmation on the drainage details and Highways formally removing their objections, with any other conditions from the County Council and the Section 106 agreement being signed to agree the financial contributions as set out in the report.


Councillor Alaa Al-Yousuf joined the meeting in the Chambers at 2.15pm.


The Chair invited the councillors to discuss the application which raised the following points:


·         Asked for clarification regarding the environment agency and concerns around sewage referring to the Windrush Against Sewage Pollution (WASP) letter that had been submitted.

·         60 MPH speed limit being moved due to pedestrians accessing the railway station and an extension to the pavement near railway bridge.

·         Concerns about the sewage infrastructure and capacity and if there could be a condition to deal with comments from Thames Water.  ...  view the full minutes text for item 55.


Applications Determined under Delegated Powers and Appeal Decisions pdf icon PDF 154 KB


To inform the Sub-Committee of applications determined under delegated powers and any appeal decisions.


That the reports be noted.

Additional documents:


The report giving details of applications determined under delegated powers was received and noted.


Pg 95 – Items 31 and 32. Councillors queried the replacement of 6 wooden windows with double glazing and why it was refused. It was agreed to seek clarification with the conservation officer.


There was one appeals case;


APP/D3125/D/22/3303096 The Nordibank, Lidstone, OX7 4HL


The appeal was dismissed. The application was for thatched roof to be replaced with slate. The building is a listed building and therefore protected so the thatched roof is a key characteristic and cannot be replaced. The Inspector upheld the decision.


Councillors asked about the Land Supply, and it was confirmed that there would be an update shortly.