Agenda and draft minutes
PDF 56 KBVenue: Council Chamber, Council Offices, Woodgreen, Witney, Oxfordshire OX28 1NB. View directions
Contact: Democratic Services
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Apologies for Absence To receive any apologies for absence from members of Sub-Committee. The quorum for the Sub-Committee is 4 members. Additional documents: Minutes: Apologies for absence were received from Councillors Andrew Lyon and Adrian Walsh. |
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Declarations of Interest To receive any declarations of interest from members of the Sub-Committee on any items to be considered at the meeting. Additional documents: Minutes: A declaration of interest was received from Councillor Mead, in her capacity of ward and parish councillor, and due to her residence being located in close proximity to the application site under consideration. |
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Minutes of Previous Meeting To approve the minutes of the previous meeting, held on 10 November 2025 Additional documents: Minutes: RESOLVED: That the minutes of the previous meeting held on 10 November 2025 be confirmed as an accurate record and signed by the Chair. |
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25/01852/FUL 44 Black Bourton Road Carterton Additional documents: Minutes: Members noted the Planning Officer`s report which stated that application was for the Redevelopment of the site, including demolition of existing workshops and erection of seven dwellings and associated ancillary development. This was in reference to the site address of 44 Black Bourton Road, Carterton, Oxfordshire OX18 3HE. Members attention was drawn to an amendment within paragraph 5.32 which should have read a height of 6.67m in reference to the proposed flats at the rear boundary. This correction was made following the receipt of a late representation from the agent in the form of a letter.
The report also stated that Ashfield Road lay to the north of the application site and Milestone Road was to the south. The site consisted of existing hardstanding and several dilapidated buildings.
To the front of the site (but outside the current application boundary) there was an existing detached two-storey building which operated as a HMO. To the north, south and east were residential dwellings.
The site was registered as contaminated land, and had a long planning history. In depth information relating to each of the considerations taken into account, given the planning policy, comments from interested parties and the material considerations was specified within pages 17-24 of the report.
Following thorough and in depth research, officers were of the opinion that the harms identified significantly and demonstrably outweighed the benefits of the development and therefore advised that the application be recommended for refusal.
In contrast, the submission put forward by the agent was in support of the application and emphasised the following points:
The Highways Authority had confirmed that the scheme would not have a detrimental impact.
The Drainage Officer had confirmed the proposals were acceptable subject to a standard SUDs condition.
The Ecology Officer was content subject to measures being carried out in line with the submitted PEA report.
The Contamination Officer had no objection, subject to standard conditions.
The Economic Development Officer, whilst initially sceptical, now accepted that the scheme was compliant with policy E1, and fully Supported the proposals.
The Design and Conservation Officer had not objected to the proposals.
Members noted the comments made by the agent in support of the application in contrast to the Planning Officer`s recommendation for refusal. The Sub- Committee was then invited to address the issues before it, and to comment accordingly as to its view based on the evidence presented on both sides.
During commencement of the deliberations, Members expressed the view that there was a need to conduct a site visit in order to clarify a number of questions. One concern was that the properties at the site were far greater in number than appeared on the Planning Officer`s presentation. Another Member concurred stating that there was a potential risk of over development and that viewing the site would be a sensible way forward. Members were also concerned about drainage matters and the potential for flooding.
RESOLVED: That the application be deferred pending a site visit, to be held on Thursday 8 ... view the full minutes text for item 83. |
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Applications Determined under Delegated Powers Purpose: To inform the Sub-Committee of applications determined under delegated powers.
Recommendation:
Additional documents: Minutes: Members were informed of the applications which had been determined under delegated powers since the last meeting.
RESOLVED: That the report be noted. |
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Purpose: To inform the Sub-Committee of any appeal decisions.
Recommendation: 1. That the report be noted by the Sub-Committee. Additional documents: Minutes: Members were presented with any appeal decisions that had been taken since the last meeting.
RESOLVED: That the report be noted. |
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Progress on Enforcement Cases Purpose: To provide an update on progress in respect of priority enforcement investigations.
Recommendation: Additional documents: Minutes: Members received an update on the progress in respect of priority enforcement investigations.
RESOLVED: That the report be noted. |
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Site Visits Purpose To outline sites which in the Officer’s opinion, the Sub-Committee should visit prior to the Sub-Committee’s determination of that application at a future meeting.
Recommendation 1. To agree any site visits outlined by officers Additional documents: Minutes: Members were provided with a recommended location for the purpose of site visits for future potential applications, prior to determination at the next meeting.
RESOLVED: That two site visits take place on Thursday 8 January 2026, meeting at Carterton F.C. Car Park Swinbrook Road as follows:
(i) Burford Road Brize Norton (12 Noon) (ii) 44 Black Bourton Road Carterton (1pm)
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