Forward plan
December 2022 to March 2023 (updated) (01/12/2022 to 31/03/2023, Cabinet (for meetings after 18 January 2023 see "Executive"))
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CABINET (EXECUTIVE) WORK PROGRAMME INCORPORATING NOTICE OF DECISIONS PROPOSED TO BE TAKEN IN PRIVATE SESSION AND NOTICE OF INTENTION TO MAKE A KEY DECISION December 2022 – March 2023 Published 12 December 2022 |
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By virtue of the Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012, local authorities are required to publish a notice setting out the key executive decisions that will be taken at least 28 days before such decisions are to be taken. The Regulations also require notice to be given of any matter where it is proposed that the public will be excluded during consideration of the matter. This Forward Plan incorporates both of these requirements. In the interests of transparency, it also aims to include details of those items to be debated by the Cabinet that relate to either policy/budget formulation, matters which will be subject to a recommendation to the Council, and other matters due to be considered by the Cabinet. This programme covers a period of four months, and will be updated on a monthly basis. The timings of items may be subject to change. It should be noted that although a date not less than 28 clear days after the date of this notice is given in each case, it is possible that matters may be rescheduled to a date which is different from that given provided, in the cases of key decisions and matters to be considered in private, that the 28 day notice has been given. In this regard, please note that agendas and reports for meetings of the Cabinet are made available on the Council’s website at www.westoxon.gov.uk/meetings five working days in advance of the meeting in question. Please also note that the agendas for meetings of the Cabinet will also incorporate a necessary further notice which is required to be given in relation to matters likely to be considered with the public excluded. There are circumstances where a key decision can be taken, or a matter may be considered in private, even though the 28 clear days’ notice has not been given. If that happens, notice of the matter and the reasons will be published on the council’s website, and available from the Council Offices, Woodgreen, Witney, Oxon, OX28 1NB. |
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Key Decisions The Regulations define a key decision as an executive decision which is likely – (a) to result in the relevant local authority incurring expenditure which is, or the making of savings which are, significant having regard to the relevant local authority’s budget for the service or function to which the decision relates; or (b) to be significant in terms of its effects on communities living or working in an area comprising two or more wards in the area of the authority”.
The Council has decided that a cost or saving of an amount greater than £50,000 is necessary to constitute expenditure or savings which are significant for the purposes of this definition. Please note that if a matter is approved by the Council following a recommendation from the Cabinet, that decision will not be a key decision. |
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Matters To Be Considered in Private The great majority of matters considered by the Council’s Cabinet are considered in ‘open session’ when the public have the right to attend. However, some matters are considered with the public excluded. The public may only be excluded if a resolution is passed to exclude them. The grounds for exclusion are limited to situations where confidential or exempt information may be disclosed to the public if present and, in most cases involving exempt information, where in all the circumstances of the case the public interest in maintaining the exemption outweighs the public interest in disclosing the information. The definitions of these are set out in the Council’s Constitution. |
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Documents and Queries Copies of, or extracts from, documents listed in the programme and any which subsequently become available are (subject to any prohibition or restriction on their disclosure), obtainable from the following, and this contact information may also be used for any queries. Democratic Services - Email: democratic.services@westoxon.gov.uk Tel: 01993 861111
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West Oxfordshire District Council: Cabinet Members 2022/23
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Name of Councillor |
Title and Areas of Responsibility |
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Andy Graham |
Leader of the Council: Policy Framework; Corporate Plan; Executive functions; Strategic Partnerships; Representation on Regional and National Bodies; Oxfordshire Partnership Board; Future Oxfordshire Partnership; Oxfordshire Local Enterprise Partnership; Oxfordshire Leaders; Publica & Ubico; Democratic Services; Communications; Legal Services; Emergency Planning; Data Protection; FOI; and Counter Fraud.
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Duncan Enright
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Economic Development: Inward investment; Business Development; Visitor Economy; and Town and Village regeneration.
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Dan Levy
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Finance: Finance & Management; Council Tax and Benefits; Efficiency Agenda; Performance management of the Council; Asset management; Investment Strategy; and South West Audit Partnership.
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Carl Rylett |
Planning and Sustainable Development: Local Plan; Government planning policies and guidance; Conservation and Design; Design and Historic Environment; Landscape and Biodiversity; Strategic Housing; Development Management; and Ensuring planning policies meet 2030 requirement.
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Mathew Parkinson |
Customer Delivery: Parish and Town Empowerment; Equality and Diversity; Customer Services; ICT and services; Councillor Development; and Broadband.
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Joy Aitman |
Stronger Healthy Communities: Community; Community Revenue Grants; Voluntary sector engagement; Sports and Leisure facilities; Health and Safety; Public art; Facilities Grants; Community and Public Health; Healthy Communities; Health Improvement Board; Accountable Member for Refugee Resettlement Programme; and Young People.
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Geoff Saul |
Housing and Social Welfare: Housing Allocations; Homelessness; Provision of affordable homes; Sheltered Housing Accommodation; Safeguarding – Community Safety Partnership; Crime and Disorder; Neighbourhood Policing; Scrutiny of Police and Crime Commissioner; and Assets of Community Value.
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Lidia Arciszewska |
Environment: Energy Advice; Flood alleviation and sewage; Environmental and Regulatory; Environmental Partnership; Waste collection and recycling; Street Scene (cleansing, litter and grounds maintenance); Car parking; Air Quality; and Land, food, farming. |
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Andrew Prosser |
Climate Change: Renewable energy and retrofit investment; Biodiversity across the District; Carbon neutral by 2030; Fossil fuel dependence reduction; Local, national and county wide liaison on climate; Internal liaison on Climate Change; and EV Charging Rollout. |
For further information about the above and all members of the Council please see www.westoxon.gov.uk/councillors
| No. | Item |
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1. |
Council Tax Support Scheme proposals for 2023/2024 Decision maker: Cabinet (for meetings after 18 January 2023 see "Executive"), Council Decision: 18 Jan 2023 Lead officer: Business Manager Environmental, Welfare and Revenues - Mandy Fathers Decision status: Recommendations Approved Notice of proposed decision first published: 21/09/2022 Anticipated restriction: Open - |
2. |
Decision maker: Cabinet (for meetings after 18 January 2023 see "Executive") Decision: 16 Nov 2022 Lead officer: Will Barton Decision status: Recommendations Approved Notice of proposed decision first published: 21/09/2022 Anticipated restriction: Open - |
3. |
Response to Oxford City Council Local Plan 2040 Preferred Options Consultation Decision maker: Cabinet (for meetings after 18 January 2023 see "Executive") Decision: 16 Nov 2022 Lead officer: Planning Policy Manager - Chris Hargraves Decision status: Recommendations Approved Notice of proposed decision first published: 13/10/2022 Anticipated restriction: Open - |
4. |
West Oxfordshire Playing Pitch Strategy Decision maker: Cabinet (for meetings after 18 January 2023 see "Executive") Decision: 16 Nov 2022 Lead officer: Business Manager Contracts - Scott Williams Decision status: Recommendations Approved Notice of proposed decision first published: 21/09/2022 Anticipated restriction: Open - |
5. |
Community Facilities Grants – 2nd Round 2022/23 Decision maker: Cabinet (for meetings after 18 January 2023 see "Executive") Decision: 16 Nov 2022 Lead officer: Business Manager Contracts - Scott Williams Decision status: Recommendations Approved Notice of proposed decision first published: 20/10/2022 Anticipated restriction: Open - |
6. |
Decarbonisation of Carterton Leisure Centre Decision maker: Cabinet (for meetings after 18 January 2023 see "Executive") Decision: 16 Nov 2022 Lead officer: Business Manager Assets & Council Priorities - Andrew Turner Decision status: Recommendations Approved Notice of proposed decision first published: 18/10/2022 Anticipated restriction: Fully exempt - |
7. |
Decision maker: Cabinet (for meetings after 18 January 2023 see "Executive") Decision: 14 Dec 2022 Lead officer: Chief Finance Officer / Deputy Chief Executive - Elizabeth Griffiths Decision status: Recommendations Approved Notice of proposed decision first published: 21/09/2022 Anticipated restriction: Open - |
8. |
2023/24 First Draft Budget and Medium Term Financial Strategy Decision maker: Cabinet (for meetings after 18 January 2023 see "Executive") Decision: 14 Dec 2022 Lead officer: Chief Finance Officer / Deputy Chief Executive - Elizabeth Griffiths Decision status: Recommendations Approved Notice of proposed decision first published: 21/09/2022 Anticipated restriction: Open - |
9. |
Counter Fraud and Anti-Corruption Policy Decision maker: Cabinet (for meetings after 18 January 2023 see "Executive") Decision: 14 Dec 2022 Lead officer: Head of Counter Fraud and Enforcement Unit - Emma Cathcart Decision status: Recommendations Approved Notice of proposed decision first published: 21/09/2022 Anticipated restriction: Open - |
10. |
Proposal for a new locally led pan-regional partnership for the Oxford to Cambridge region Decision maker: Cabinet (for meetings after 18 January 2023 see "Executive") Decision: 14 Dec 2022 Lead officer: Chief Executive & Head of Paid Service - Giles Hughes Decision status: Recommendations Approved Notice of proposed decision first published: 10/11/2022 Anticipated restriction: Open - |
11. |
West Oxfordshire Infrastructure Funding Statement (2021/22) Decision maker: Cabinet (for meetings after 18 January 2023 see "Executive") Decision: 14 Dec 2022 Lead officer: Chris Hargraves Decision status: Recommendations Approved Notice of proposed decision first published: 10/11/2022 Anticipated restriction: Open - |
12. |
Pavement License Fee Reinbursement Decision maker: Cabinet (for meetings after 18 January 2023 see "Executive") Decision: 14 Dec 2022 Lead officer: Assistant Director - Residents' Services - Jon Dearing Decision status: Recommendations Approved Notice of proposed decision first published: 10/11/2022 Anticipated restriction: Open - |
13. |
West Eynsham Strategic Development Area (SDA) Masterplan Decision maker: Executive Decision: 12 Jul 2023 Lead officer: Planning Policy Manager - Chris Hargraves Decision status: Recommendations Approved Notice of proposed decision first published: 16/11/2022 Anticipated restriction: Open - |
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Approval of Council Tax base and 2023/24 Budget Update Decision maker: Cabinet (for meetings after 18 January 2023 see "Executive"), Council Decision: 18 Jan 2023 Lead officer: Chief Finance Officer / Deputy Chief Executive - Elizabeth Griffiths Decision status: Recommendations Approved Notice of proposed decision first published: 21/09/2022 Anticipated restriction: Open - |
15. |
Decision maker: Cabinet (for meetings after 18 January 2023 see "Executive"), Council Decision: 18 Jan 2023 Lead officer: Chief Executive & Head of Paid Service - Giles Hughes Decision status: Recommendations Approved Notice of proposed decision first published: 21/09/2022 Anticipated restriction: Open - |
16. |
Decision maker: Executive Decision: 8 Mar 2023 Lead officer: Assistant Director - Communities - Andy Barge Decision status: Recommendations Approved Notice of proposed decision first published: 21/09/2022 Anticipated restriction: Open - |
17. |
Decision maker: Executive, Chief Executive & Head of Paid Service - Giles Hughes Decision: Before 31 May 2023 Lead officer: Assistant Director - Property and Regeneration - Claire Locke Decision status: Recommendations Approved Notice of proposed decision first published: 12/12/2022 Anticipated restriction: Part exempt - |
18. |
Waste Service Review and Update and Ubico Contract Extension Decision maker: Executive, Council Decision: 22 Mar 2023 Lead officer: Business Manager Contracts - Scott Williams Decision status: Recommendations Approved Notice of proposed decision first published: 21/09/2022 Anticipated restriction: Open - |
19. |
Budget 2023/24 and Medium Term Financial Plan Decision maker: Executive, Council Decision: 15 Feb 2023 Lead officer: Chief Finance Officer / Deputy Chief Executive - Elizabeth Griffiths Decision status: Recommendations Approved Notice of proposed decision first published: 21/09/2022 Anticipated restriction: Open - |
20. |
Decision maker: Executive Decision: 8 Mar 2023 Lead officer: Chief Finance Officer / Deputy Chief Executive - Elizabeth Griffiths Decision status: Recommendations Approved Notice of proposed decision first published: 21/09/2022 Anticipated restriction: Open - |
21. |
Homelessness Prevention Grant 2023/24 and 2024/25 Decision maker: Executive Decision: 8 Feb 2023 Lead officer: Business Manager Housing - Caroline Clissold Decision status: Recommendations Approved Notice of proposed decision first published: 21/09/2022 Anticipated restriction: Open - |
22. |
Decision maker: Executive, Council Decision due: 29 Nov 2023 Lead officer: Assistant Director - Organisational Effectiveness - Zoe Campbell Notice of proposed decision first published: 21/09/2022 Anticipated restriction: Open - |
23. |
Affordable Housing Delivery Options Decision maker: Cabinet (for meetings after 18 January 2023 see "Executive") Decision due: 8 Mar 2023 Lead officer: Business Manager Housing - Caroline Clissold Notice of proposed decision first published: 21/09/2022 Anticipated restriction: Open - |
24. |
Approval of Upgrade to WODC Public Space CCTV Provision and Monitoring Arrangements Decision maker: Executive Decision due: 12 Jun 2024 Lead officer: Andy Barge Notice of proposed decision first published: 21/09/2022 Anticipated restriction: Open - |
25. |
West Oxfordshire Annual Monitoring Report 2021/2022 Decision maker: Executive Decision due: 21 Jun 2023 Lead officer: Planning Policy Manager - Chris Hargraves Notice of proposed decision first published: 10/11/2022 Anticipated restriction: Open - |
26. |
Proposed Property Acquisition under the Council's Investment Strategy Decision maker: Cabinet (for meetings after 18 January 2023 see "Executive") Decision due: 22 Mar 2023 Originally due: 8 Feb 2023 Lead officer: Chief Executive & Head of Paid Service - Giles Hughes Notice of proposed decision first published: 21/09/2022 Anticipated restriction: Fully exempt - |
27. |
Proposed Refurbishment and new Audio Visual for Council Chambers Decision maker: Cabinet (for meetings after 18 January 2023 see "Executive") Decision due: 8 Feb 2023 Lead officer: Assistant Director - Business Services - Phil Martin Notice of proposed decision first published: 10/11/2022 Anticipated restriction: Open - |
28. |
Flood Management Service Review Decision maker: Executive Decision: 8 Mar 2023 Lead officer: Assistant Director - Business Services - Phil Martin Decision status: Recommendations Approved Notice of proposed decision first published: 21/09/2022 Anticipated restriction: Open - |
29. |
Planned Expenditure of the Homelessness Prevention Grant 2023-24 New! Notice of proposed decision first published: 12/12/2022 Anticipated restriction: Open - |
30. |
Renewal or non-Renewal of LoyalFree New! Decision maker: Executive Decision: 8 Feb 2023 Lead officer: Will Barton Decision status: Recommendations Approved Notice of proposed decision first published: 12/12/2022 Anticipated restriction: Open - |
31. |
Review of Car Parks New! Decision maker: Executive Decision due: 13 Sep 2023 Lead officer: Shared Parking Manager - Maria Wheatley Notice of proposed decision first published: 12/12/2022 Anticipated restriction: Open - |
32. |
Transfer of Playing Areas to Witney Town Council Decision maker: Executive Decision: 21 Jun 2023 Lead officer: Assets Manager - Jasmine McWilliams Decision status: Recommendations Approved Notice of proposed decision first published: 21/09/2022 Anticipated restriction: Open - |
Key Decisions Delegated to Officers | |
33. |
Allocate Funding from the Project Contingency Earmarked Reserve Decision maker: Director of Finance - Madhu Richards Decision due: Before 31 Mar 2025 Lead officer: Madhu Richards Notice of proposed decision first published: 21/09/2022 Anticipated restriction: Open - |
34. |
Final terms of the acquisition recovery and investment strategy proposal Decision maker: Chief Executive & Head of Paid Service - Giles Hughes Decision due: 30 Sep 2023 Lead officer: Chief Executive & Head of Paid Service - Giles Hughes Decision status: Recommendations Approved (subject to call-in) Notice of proposed decision first published: 21/09/2022 Anticipated restriction: Open - |
35. |
Standing Delegation: Settlement of Legal Claims Decision maker: Interim Head of Legal Services - Helen Blundell Decision due: Before 31 Dec 2024 Lead officer: Helen Blundell Notice of proposed decision first published: 21/09/2022 Anticipated restriction: Open - |
Other business for Council Meetings | |
36. |
Recommendations from the Constitution Working Group Decision maker: Council Decision: 22 Mar 2023 Lead officer: Director of Governance, Monitoring Officer - Andrea McCaskie Decision status: Recommendations Approved Notice of proposed decision first published: 21/09/2022 Anticipated restriction: Open - |
37. |
Appointment of Independent Persons Decision maker: Council Decision due: 22 Mar 2023 Lead officer: Director of Governance, Monitoring Officer - Andrea McCaskie Notice of proposed decision first published: 21/09/2022 Anticipated restriction: Open - |
38. |
Programme of Meetings for 2023/24 Decision maker: Council Decision: 18 Jan 2023 Lead officer: Business Manager Democratic Services - Andrew Brown Decision status: Recommendations Approved Notice of proposed decision first published: 21/09/2022 Anticipated restriction: Open - |
39. |
Dispensations for Council Tax New! Decision maker: Council Decision: 18 Jan 2023 Lead officer: Director of Governance, Monitoring Officer - Andrea McCaskie Decision status: Recommendations Approved Notice of proposed decision first published: 12/12/2022 Anticipated restriction: Open - |