Forward plan
September 2022 - February 2023 (21/09/2022 to 28/02/2023, Cabinet (for meetings after 18 January 2023 see "Executive"))
PDF 161 KBPlan description
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CABINET (EXECUTIVE) WORK PROGRAMME INCORPORATING NOTICE OF DECISIONS PROPOSED TO BE TAKEN IN PRIVATE SESSION AND NOTICE OF INTENTION TO MAKE A KEY DECISION September 2022 – February 2023 Published 21 September 2022 |
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By virtue of the Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012, local authorities are required to publish a notice setting out the key executive decisions that will be taken at least 28 days before such decisions are to be taken. The Regulations also require notice to be given of any matter where it is proposed that the public will be excluded during consideration of the matter. This Forward Plan incorporates both of these requirements. In the interests of transparency, it also aims to include details of those items to be debated by the Cabinet that relate to either policy/budget formulation, matters which will be subject to a recommendation to the Council, and other matters due to be considered by the Cabinet. This programme covers a period of four months, and will be updated on a monthly basis. The timings of items may be subject to change. It should be noted that although a date not less than 28 clear days after the date of this notice is given in each case, it is possible that matters may be rescheduled to a date which is different from that given provided, in the cases of key decisions and matters to be considered in private, that the 28 day notice has been given. In this regard, please note that agendas and reports for meetings of the Cabinet are made available on the Council’s website at www.westoxon.gov.uk/meetings five working days in advance of the meeting in question. Please also note that the agendas for meetings of the Cabinet will also incorporate a necessary further notice which is required to be given in relation to matters likely to be considered with the public excluded. There are circumstances where a key decision can be taken, or a matter may be considered in private, even though the 28 clear days’ notice has not been given. If that happens, notice of the matter and the reasons will be published on the council’s website, and available from the Council Offices, Woodgreen, Witney, Oxon, OX28 1NB. |
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Key Decisions The Regulations define a key decision as an executive decision which is likely – (a) to result in the relevant local authority incurring expenditure which is, or the making of savings which are, significant having regard to the relevant local authority’s budget for the service or function to which the decision relates; or (b) to be significant in terms of its effects on communities living or working in an area comprising two or more wards in the area of the authority”.
The Council has decided that a cost or saving of an amount greater than £50,000 is necessary to constitute expenditure or savings which are significant for the purposes of this definition. Please note that if a matter is approved by the Council following a recommendation from the Cabinet, that decision will not be a key decision. |
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Matters To Be Considered in Private The great majority of matters considered by the Council’s Cabinet are considered in ‘open session’ when the public have the right to attend. However, some matters are considered with the public excluded. The public may only be excluded if a resolution is passed to exclude them. The grounds for exclusion are limited to situations where confidential or exempt information may be disclosed to the public if present and, in most cases involving exempt information, where in all the circumstances of the case the public interest in maintaining the exemption outweighs the public interest in disclosing the information. The definitions of these are set out in the Council’s Constitution. |
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Documents and Queries Copies of, or extracts from, documents listed in the programme and any which subsequently become available are (subject to any prohibition or restriction on their disclosure), obtainable from the following, and this contact information may also be used for any queries. Democratic Services - Email: [email protected] Tel: 01993 861111
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West Oxfordshire District Council: Cabinet Members 2022/23
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Name of Councillor |
Title and Areas of Responsibility |
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Andy Graham |
Leader of the Council: Policy Framework; Corporate Plan; Executive functions; Strategic Partnerships; Representation on Regional and National Bodies; Oxfordshire Partnership Board; Future Oxfordshire Partnership; Oxfordshire Local Enterprise Partnership; Oxfordshire Leaders; Publica & Ubico; Democratic Services; Communications; Legal Services; Emergency Planning; Data Protection; FOI; and Counter Fraud.
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Duncan Enright
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Economic Development: Inward investment; Business Development; Visitor Economy; and Town and Village regeneration.
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Dan Levy
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Finance: Finance & Management; Council Tax and Benefits; Efficiency Agenda; Performance management of the Council; Asset management; Investment Strategy; and South West Audit Partnership.
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Carl Rylett |
Planning and Sustainable Development: Local Plan; Government planning policies and guidance; Conservation and Design; Design and Historic Environment; Landscape and Biodiversity; Strategic Housing; Development Management; and Ensuring planning policies meet 2030 requirement.
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Mathew Parkinson |
Customer Delivery: Parish and Town Empowerment; Equality and Diversity; Customer Services; ICT and services; Councillor Development; and Broadband.
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Joy Aitman |
Stronger Healthy Communities: Community; Community Revenue Grants; Voluntary sector engagement; Sports and Leisure facilities; Health and Safety; Public art; Facilities Grants; Community and Public Health; Healthy Communities; Health Improvement Board; Accountable Member for Refugee Resettlement Programme; and Young People.
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Geoff Saul |
Housing and Social Welfare: Housing Allocations; Homelessness; Provision of affordable homes; Sheltered Housing Accommodation; Safeguarding – Community Safety Partnership; Crime and Disorder; Neighbourhood Policing; Scrutiny of Police and Crime Commissioner; and Assets of Community Value.
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Lidia Arciszewska |
Environment: Energy Advice; Flood alleviation and sewage; Environmental and Regulatory; Environmental Partnership; Waste collection and recycling; Street Scene (cleansing, litter and grounds maintenance); Car parking; Air Quality; and Land, food, farming. |
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Andrew Prosser |
Climate Change: Renewable energy and retrofit investment; Biodiversity across the District; Carbon neutral by 2030; Fossil fuel dependence reduction; Local, national and county wide liaison on climate; Internal liaison on Climate Change; and EV Charging Rollout. |
For further information about the above and all members of the Council please see www.westoxon.gov.uk/councillors
Key Decisions Delegated to Officers
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Item |
Delegated decision |
Decision Maker |
Delegated by |
Exempt? |
Decision due |
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Outline Business Case to Improve Openness and Transparency in Council Business and Support Agile Working and Decarbonisation Measures |
Final decision on a replacement heating solution |
Chief Executive in consultation with the Leader and Cabinet members for Climate Change and Finance |
Cabinet, 13 July 2022 |
No |
By 31 March 2023 |
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Budget Monitoring Report Year End Outturn |
To allocate funding from the Project Contingency Earmarked Reserveto fund ad hoc investigation, advice and consultancy services for potential investments and projects |
Chief Finance Officer |
Cabinet, 13 July 2022 |
No |
No end date |
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Recovery and Investment Strategy Proposal |
Final terms of the acquisition |
Chief Executive in consultation with the Chief Financial Officer and the Cabinet member for Economic Development |
Cabinet, 13 July 2022 |
Yes
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By 30 Sept 2023 |
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Settlement of Legal claim |
Key decision on a settlement of a legal claim due to the value and detail, this decision will be exempt |
Head of Legal Services – Susan Gargett |
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Yes |
By 29 Sept 2022 |
Business for Cabinet Meetings
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Item for Decision |
Key Decision? |
Exempt? |
Decision – Maker |
Date of Decision |
Cabinet Member |
Lead Officer |
Consultation |
Background Documents |
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Review of Monitoring Officer arrangements |
Yes |
No |
Cabinet |
21 Sept 2022 |
Cllr Graham, Overall Strategy |
Giles Hughes |
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Performance Monitoring Report Q1– 2022/23 |
No |
No |
Cabinet |
21 Sept 2022 |
Cllr Levy, Finance |
Elizabeth Griffiths |
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New Lease at Unit 1 Talisman Business Centre, Bicester |
Yes |
Yes |
Cabinet |
21 Sept 2022 |
Cllr Levy, Finance |
Jasmine McWilliams |
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Implementation of local connection criteria and fee regime for the self-build register |
No |
No |
Cabinet |
21 Sept 2022 |
Cllr Rylett, Planning & Sustainable Development |
Murry Burnett / Chris Hargraves |
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Review of West Oxfordshire District Council’s Hackney Carriage Table of Fares |
No |
No |
Cabinet |
21 Sept 2022 |
Cllr Duncan Enright |
Jon Dearing |
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Section 13A Council Tax Discount Appeals
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No |
Yes |
Delegated Decisions |
4 Oct 2022
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Cllr Levy, Finance |
Mandy Fathers |
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Commercial Investment in Solar PV |
No |
No |
Cabinet |
12 Oct 2022 |
Cllr Dan Levy |
Andrew Turner |
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Data Retention Policy |
No |
No |
Cabinet |
12 Oct 2022 |
Cllr Graham, Overall Strategy |
Claire Hughes |
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Item for Decision |
Key Decision? |
Exempt? |
Decision – Maker |
Date of Decision |
Cabinet Member |
Lead Officer |
Consultation |
Background Documents |
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Proposed Property Acquisition under the Council’s Investment Strategy |
Yes |
Yes |
Cabinet |
12 Oct 2022 |
Cllr Levy, Finance |
Elizabeth Griffiths
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Council Tax Exceptional Hardship Policy |
Yes |
No |
Cabinet |
12 Oct 2022 |
Cllr Dan Levy Finance |
Mandy Fathers |
Portfolio Holder, Leader, Monitoring Officer, Legal Services, Group Manager Residential Services |
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Combe Village Design Statement (VDS) |
No |
No |
Cabinet |
12 Oct 2022 |
Cllr Rylett, Planning and Sustainable Development
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Chris Hargreaves
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Review of Grant Schemes |
Yes |
No |
Cabinet |
16 Nov 2022 |
Cllr Aitman, Stronger Healthy Communities
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Andy Barge |
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Item for Decision |
Key Decision? |
Exempt? |
Decision – Maker |
Date of Decision |
Cabinet Member |
Lead Officer |
Consultation |
Background Documents |
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Disposal of Play Areas in Witney Town Council |
No |
No |
Cabinet |
16 Nov 2022 |
Cllr Arciszewska, Environment; Cllr Levy, Finance
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Jasmine McWilliams |
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Council Tax Support Scheme proposals for 2023/2024 |
Yes |
No |
Cabinet
Council |
16 Nov 2022 18 Jan 2023
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Cllr Levy, Finance |
Mandy Fathers |
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Rural England Prosperity Fund
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No |
No |
Cabinet |
16 Nov 2022
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Cllr Graham and Cllr Enright |
Claire Locke |
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Flood Management Service Review |
No |
No |
Cabinet |
16 Nov 2022 |
Cllr Arciszewska Environment
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Phil Martin |
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West Oxfordshire Playing Pitch Strategy |
No |
No |
Cabinet |
16 Nov 2022 |
Cllr Aitman, Stronger Health Communities |
Scott Williams |
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Waste Service Review and Redesign |
Yes |
No |
Cabinet
Council |
14 Dec 2022 18 Jan 2023
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Cllr Arciszewska, Environment
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Scott Williams |
Climate & Environment Scrutiny |
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Item for Decision |
Key Decision? |
Exempt? |
Decision – Maker |
Date of Decision |
Cabinet Member |
Lead Officer |
Consultation |
Background Documents |
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Review of Options- Hensington Road, Woodstock |
No |
No |
Cabinet
Council |
14 Dec 2022 11 Jan 2023 |
Cllr Graham, Overall Strategy |
Claire Locke |
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Performance Monitoring Q2 |
No |
No |
Cabinet |
14 Dec 2022 |
Cllr Levy, Finance |
Elizabeth Griffiths |
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2023/24 First Draft Budget and Medium Term Financial Strategy
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Yes |
No |
Cabinet |
14 Dec 2022 |
Cllr Levy, Finance |
Elizabeth Griffiths |
Finance and Management Scrutiny |
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Affordable Housing Delivery Options
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No |
No |
Cabinet |
14 Dec 2022 |
Cllr Saul, Housing & Social Welfare |
Caroline Clissold |
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Approval of upgrade to West Oxfordshire's public space CCTV provision and monitoring arrangements |
Yes |
No |
Cabinet
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14 Dec 2022 |
Cllr Saul, Housing & Social Welfare |
Andy Barge |
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Counter Fraud and Anti-Corruption Policy |
No |
No |
Cabinet |
14 Dec 2022 |
Cllr Levy, Finance |
Emma Cathcart |
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Approval of Council Tax base and 2023/24 Budget Update |
Yes |
No |
Cabinet
Council |
11 Jan 2023 15 Feb 23 |
Cllr Levy, Finance |
Elizabeth Griffiths |
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Revised Council Plan |
Yes |
No |
Cabinet
Council |
11 Jan 2023 18 Jan 23 |
Cllr Graham Overall Strategy |
Giles Hughes |
Scrutiny (TBC) |
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Final Budget Recommendations |
Yes |
No |
Cabinet
Council |
8 Feb 2023 15 Feb 2023 |
Cllr Levy, Finance |
Elizabeth Griffiths |
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Q3 Performance Report |
No |
No |
Cabinet |
8 Feb 2023 |
Cllr Levy, Finance |
Elizabeth Griffiths |
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Homelessness Prevention Grant 2023/24
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Yes |
No |
Cabinet |
8 Feb 2023 |
Cllr Saul, Housing & Social Welfare |
Caroline Clissold |
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Equality, Diversity & Inclusion Policy |
No |
No |
Cabinet |
8 Feb 2022
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Cllr Parkinson |
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Other business for Council Meetings
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Item for Decision |
Exempt? |
Decision – Maker |
Date of Decision |
Lead Member |
Lead Officer |
Consultation |
Background Documents |
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Constitution Working Group - terms of reference and appointment of members |
No |
Council |
19 Oct 2022 |
Chair of Constitution Working Group |
Susan Sale |
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Recommendations from the Constitution Working Group |
No |
Council |
19 Oct 2022 18 Jan 2023 26 April 2023 |
Chair of Constitution Working Group |
Susan Sale |
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Programme of Meetings for 2023/24 |
No |
Council |
19 Oct 2022/16 Nov 2022 |
Cllr Andy Graham |
Andrew Brown |
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Appointment of Independent Persons |
No |
Council |
18 Jan 2023 |
Chair of Standards Sub-Committee |
Susan Sale |
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Plan items
No items found.