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Forward plan

September 2022 - February 2023  (21/09/2022 to 28/02/2023)

Plan description

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CABINET (EXECUTIVE) WORK PROGRAMME

INCORPORATING NOTICE OF DECISIONS PROPOSED TO BE TAKEN IN PRIVATE SESSION AND NOTICE OF INTENTION TO MAKE A KEY DECISION

September 2022 – February 2023

Published  21 September 2022

By virtue of the Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012, local authorities are required to publish a notice setting out the key executive decisions that will be taken at least 28 days before such decisions are to be taken.  The Regulations also require notice to be given of any matter where it is proposed that the public will be excluded during consideration of the matter.

This Forward Plan incorporates both of these requirements.  In the interests of transparency, it also aims to include details of those items to be debated by the Cabinet that relate to either policy/budget formulation, matters which will be subject to a recommendation to the Council, and other matters due to be considered by the Cabinet.  This programme covers a period of four months, and will be updated on a monthly basis.  The timings of items may be subject to change.

It should be noted that although a date not less than 28 clear days after the date of this notice is given in each case, it is possible that matters may be rescheduled to a date which is different from that given provided, in the cases of key decisions and matters to be considered in private, that the 28 day notice has been given.  In this regard, please note that agendas and reports for meetings of the Cabinet are made available on the Council’s website at www.westoxon.gov.uk/meetings five working days in advance of the meeting in question. Please also note that the agendas for meetings of the Cabinet will also incorporate a necessary further notice which is required to be given in relation to matters likely to be considered with the public excluded.

There are circumstances where a key decision can be taken, or a matter may be considered in private, even though the 28 clear days’ notice has not been given. If that happens, notice of the matter and the reasons will be published on the council’s website, and available from the Council Offices, Woodgreen, Witney, Oxon, OX28 1NB.

Key Decisions

The Regulations define a key decision as an executive decision which is likely –

(a) to result in the relevant local authority incurring expenditure which is, or the making of savings which are, significant having regard to the relevant local authority’s budget for the service or function to which the decision relates; or

(b) to be significant in terms of its effects on communities living or working in an area comprising two or more wards in the area of the authority”.

 

The Council has decided that a cost or saving of an amount greater than £50,000 is necessary to constitute expenditure or savings which are significant for the purposes of this definition.

Please note that if a matter is approved by the Council following a recommendation from the Cabinet, that decision will not be a key decision.

Matters To Be Considered in Private

The great majority of matters considered by the Council’s Cabinet are considered in ‘open session’ when the public have the right to attend.

However, some matters are considered with the public excluded.  The public may only be excluded if a resolution is passed to exclude them.  The grounds for exclusion are limited to situations where confidential or exempt information may be disclosed to the public if present and, in most cases involving exempt information, where in all the circumstances of the case the public interest in maintaining the exemption outweighs the public interest in disclosing the information.  The definitions of these are set out in the Council’s Constitution.

Documents and Queries

Copies of, or extracts from, documents listed in the programme and any which subsequently become available are (subject to any prohibition or restriction on their disclosure), obtainable from the following, and this contact information may also be used for any queries.

Democratic Services - Email: democratic.services@westoxon.gov.uk Tel: 01993 861111

 

 


West Oxfordshire District Council: Cabinet Members 2022/23

Name of Councillor

Title and Areas of Responsibility

Andy Graham
(Leader)

Leader of the Council: Policy Framework; Corporate Plan; Executive functions; Strategic Partnerships; Representation on Regional and National Bodies; Oxfordshire Partnership Board; Future Oxfordshire Partnership; Oxfordshire Local Enterprise Partnership; Oxfordshire Leaders; Publica & Ubico; Democratic Services; Communications; Legal Services; Emergency Planning; Data Protection; FOI; and Counter Fraud.

 

Duncan Enright
(Deputy Leader)

 

Economic Development: Inward investment; Business Development; Visitor Economy; and Town and Village regeneration.

 

Dan Levy

 

Finance: Finance & Management; Council Tax and Benefits; Efficiency Agenda; Performance management of the Council; Asset management; Investment Strategy; and South West Audit Partnership.

 

Carl Rylett

Planning and Sustainable Development: Local Plan; Government planning policies and guidance; Conservation and Design; Design and Historic Environment; Landscape and Biodiversity; Strategic Housing; Development Management; and Ensuring planning policies meet 2030 requirement.

 

Mathew Parkinson

Customer Delivery: Parish and Town Empowerment; Equality and Diversity; Customer Services; ICT and services; Councillor Development; and Broadband.

 

 

Joy Aitman

Stronger Healthy Communities: Community; Community Revenue Grants; Voluntary sector engagement; Sports and Leisure facilities; Health and Safety; Public art; Facilities Grants; Community and Public Health; Healthy Communities; Health Improvement Board; Accountable Member for Refugee Resettlement Programme; and Young People.

 

Geoff Saul

Housing and Social Welfare: Housing Allocations; Homelessness; Provision of affordable homes; Sheltered Housing Accommodation; Safeguarding – Community Safety Partnership; Crime and Disorder; Neighbourhood Policing; Scrutiny of Police and Crime Commissioner; and Assets of Community Value.

 

Lidia Arciszewska

Environment: Energy Advice; Flood alleviation and sewage; Environmental and Regulatory; Environmental Partnership; Waste collection and recycling; Street Scene (cleansing, litter and grounds maintenance); Car parking; Air Quality; and Land, food, farming.

Andrew Prosser

Climate Change: Renewable energy and retrofit investment; Biodiversity across the District; Carbon neutral by 2030; Fossil fuel dependence reduction; Local, national and county wide liaison on climate; Internal liaison on Climate Change; and EV Charging Rollout.

 

For further information about the above and all members of the Council please see www.westoxon.gov.uk/councillors

 

 

 

 

 

 

Key Decisions Delegated to Officers

Item

Delegated decision

Decision Maker

Delegated by

Exempt?

Decision due

Outline Business Case to Improve Openness and Transparency in Council Business and Support Agile Working and Decarbonisation Measures

Final decision on a replacement heating solution

Chief Executive in consultation with the Leader and Cabinet members for Climate Change and Finance

Cabinet, 13 July 2022

No

By 31 March 2023

Budget Monitoring Report Year End Outturn

To allocate funding from the Project Contingency Earmarked Reserveto fund ad hoc investigation, advice and consultancy services for potential investments and projects

Chief Finance Officer

Cabinet, 13 July 2022

No

No end date

Recovery and Investment Strategy Proposal

Final terms of the acquisition

Chief Executive in consultation with the Chief Financial Officer and the Cabinet member for Economic Development

Cabinet, 13 July 2022

Yes

 

 

By 30 Sept 2023

Settlement of Legal claim

Key decision on a settlement of a legal claim due to the value and detail, this decision will be exempt

Head of Legal Services – Susan Gargett

 

Yes

By 29 Sept 2022

 

 

Business for Cabinet Meetings

Item for Decision

Key Decision?

Exempt?

Decision – Maker

Date of Decision

Cabinet Member

Lead Officer

Consultation

Background Documents

Review of Monitoring Officer arrangements

Yes

No

Cabinet

21 Sept 2022

Cllr Graham, Overall Strategy

Giles Hughes

 

 

Performance Monitoring Report Q1– 2022/23

No

No

Cabinet

21 Sept 2022

Cllr Levy, Finance

Elizabeth Griffiths

 

 

New Lease at Unit 1 Talisman Business Centre, Bicester

Yes

Yes

Cabinet

21 Sept 2022

Cllr Levy, Finance

Jasmine McWilliams

 

 

Implementation of local connection criteria and fee regime for the self-build register

No

No

Cabinet

21 Sept 2022

Cllr Rylett, Planning & Sustainable Development

Murry Burnett / Chris Hargraves

 

 

Review of West Oxfordshire District Council’s Hackney Carriage Table of Fares

No

No

Cabinet

21 Sept 2022

Cllr Duncan Enright

Jon Dearing

 

 

Section 13A Council Tax Discount Appeals

 

No

Yes

Delegated Decisions

4 Oct 2022

 

Cllr Levy, Finance

Mandy Fathers

 

 

Commercial Investment in Solar PV

No

No

Cabinet

12 Oct 2022

Cllr Dan Levy

Andrew Turner

 

 

Data Retention Policy

No

No

Cabinet

12 Oct 2022

Cllr Graham, Overall Strategy

Claire Hughes

 

 

Item for Decision

Key Decision?

Exempt?

Decision – Maker

Date of Decision

Cabinet Member

Lead Officer

Consultation

Background Documents

Proposed Property Acquisition under the Council’s Investment Strategy

Yes

 Yes

 Cabinet

12 Oct 2022

Cllr Levy, Finance

Elizabeth Griffiths

 

 

 

 

Council Tax Exceptional Hardship Policy

Yes

No

Cabinet

12 Oct 2022

Cllr Dan Levy

Finance

Mandy Fathers

Portfolio Holder, Leader, Monitoring Officer, Legal Services, Group Manager Residential Services

 

Combe Village Design Statement (VDS)

No

No

Cabinet

12 Oct 2022

Cllr Rylett, Planning and Sustainable Development

 

 

 

Chris Hargreaves

 

 

 

Review of Grant Schemes

Yes

No

Cabinet

16 Nov 2022

Cllr Aitman, Stronger Healthy Communities

 

 

 

Andy Barge

 

 

Item for Decision

Key Decision?

Exempt?

Decision – Maker

Date of Decision

Cabinet Member

Lead Officer

Consultation

Background Documents

Disposal of Play Areas in Witney Town Council

No

No

Cabinet

16 Nov 2022

Cllr Arciszewska, Environment;

Cllr Levy, Finance

 

 

Jasmine McWilliams

 

 

Council Tax Support Scheme proposals for 2023/2024

Yes

No

Cabinet

 

Council

16 Nov 2022

18 Jan 2023

 

Cllr Levy, Finance

Mandy Fathers

 

 

Rural England Prosperity Fund

 

 

No

No

Cabinet

16 Nov 2022

 

 

 

Cllr Graham and Cllr Enright

Claire Locke

 

 

Flood Management Service Review

No

No

Cabinet

16 Nov 2022

Cllr Arciszewska

Environment

 

Phil Martin

 

 

West Oxfordshire Playing Pitch Strategy

No

No

Cabinet

16 Nov 2022

Cllr Aitman, Stronger Health Communities

Scott Williams

 

 

Waste Service Review and Redesign

Yes

No

Cabinet

 

Council

14 Dec 2022

18 Jan 2023

 

 

Cllr Arciszewska, Environment

 

Scott Williams

Climate & Environment Scrutiny

 

Item for Decision

Key Decision?

Exempt?

Decision – Maker

Date of Decision

Cabinet Member

Lead Officer

Consultation

Background Documents

Review of Options- Hensington Road, Woodstock

No

No

Cabinet

 

Council

14 Dec 2022

11 Jan 2023

Cllr Graham, Overall Strategy

Claire Locke

 

 

Performance Monitoring Q2

No

No

Cabinet

14 Dec 2022

Cllr Levy, Finance

Elizabeth Griffiths

 

 

2023/24 First Draft Budget and Medium Term Financial Strategy

 

Yes

No

Cabinet

14 Dec 2022

Cllr Levy, Finance

Elizabeth Griffiths

Finance and Management Scrutiny

 

Affordable Housing Delivery Options

 

No

No

Cabinet

14 Dec 2022

Cllr Saul, Housing & Social Welfare

Caroline Clissold

 

 

Approval of upgrade to West Oxfordshire's public space CCTV provision and monitoring arrangements

Yes

No

Cabinet

 

14 Dec 2022

Cllr Saul, Housing & Social Welfare

Andy Barge

 

 

Counter Fraud and Anti-Corruption Policy

No

No

Cabinet

14 Dec 2022

Cllr Levy, Finance

Emma Cathcart

 

 

Approval of Council Tax base and 2023/24 Budget Update

Yes

No

Cabinet

 

Council

11 Jan 2023

15 Feb 23

Cllr Levy, Finance

Elizabeth Griffiths

 

 

Revised Council Plan

Yes

No

Cabinet

 

Council

11 Jan 2023

18 Jan 23

Cllr Graham Overall Strategy

Giles Hughes

Scrutiny (TBC)

 

Final Budget Recommendations

Yes

No

Cabinet

 

Council

8 Feb 2023

15 Feb 2023

Cllr Levy, Finance

Elizabeth Griffiths

 

 

Q3 Performance Report

No

No

Cabinet

8 Feb 2023

Cllr Levy, Finance

Elizabeth Griffiths

 

 

Homelessness Prevention Grant 2023/24

 

Yes

No

Cabinet

8 Feb 2023

Cllr Saul, Housing & Social Welfare

Caroline Clissold

 

 

Equality, Diversity & Inclusion Policy

No

No

Cabinet

8 Feb  2022

 

Cllr Parkinson

 

 

 

 

Other business for Council Meetings

Item for Decision

Exempt?

Decision – Maker

Date of Decision

Lead Member

Lead Officer

Consultation

Background Documents

Constitution Working Group - terms of reference and appointment of members

No

Council

19 Oct 2022

Chair of Constitution Working Group

Susan Sale

 

 

Recommendations from the Constitution Working Group

No

Council

19 Oct 2022

18 Jan 2023

26 April 2023

Chair of Constitution Working Group

Susan Sale

 

 

Programme of Meetings for 2023/24

No

Council

19 Oct 2022/16 Nov 2022

 Cllr Andy Graham

Andrew Brown

 

 

Appointment of Independent Persons

No

Council

18 Jan 2023

Chair of Standards Sub-Committee

Susan Sale

 

 

 

Plan items

No items found.