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Agenda item

Recommendations from the Executive

Purpose:

To agree recommendations made to Council by the Executive from its meetings since 24 May 2023.

 

Recommendations:

The Executive Recommends that Council Resolves to:

  1. Adopt the final version of the West Oxfordshire District Council Developer Contributions Supplementary Planning Document (SPD) (Annex B);
  2. Amend the delegation arrangements to give authority to the Chief Finance Officer in consultation with the Executive Member for Finance and the Executive Member for Economic Development to approve future lettings at Marriott’s Walk;

 

And, subject to the resolutions of the Executive on 12 July 2023, Council is recommended to resolve to:

  1. Approve the carry forward of the Capital Budget of £2,372,557;
  2. Approve the transfers to and between Earmarked Reserves as detailed in the [Financial Performance Report 2022/23 Year End (Q4)] report;
  3. Adopt the final version of the Combe Village Design Statement as a Supplementary Planning Document (SPD), subject to any amendments the Executive may wish to make. (Annex C);
  4. Recommend to Council to agree to proceed with investment in roof mounted solar PV based on the business cases in this report detailed in the updated Executive report (Annex D);
  5. Recommend to Council to agree that funding for contingency costs of £27,634 is approved with delegation to the Chief Finance Officer for expenditure of contingency subject to the business case still being viable or expenditure being unavoidable due to structural condition of the building;
  6. Agree to add £125,000 to the Capital Programme for [Funding for Landlord's Works and Approval of New Lease's at Investment Property in Cumnor] to be financed from the Property Improvement and Incentive Reserve.

Minutes:

Councillor Andy Graham, Leader of the Council, introduced the report, which detailed recommendations made by the Executive, since the Council’s last meeting on 24 May 2023.

The Leader advised members that the first two recommendations had arisen from the Executive meeting held on 21 June 2023, and that the remainder had arisen from the most recent Executive meeting, held on 12 July 2023. The Leader highlighted that the agenda and papers for Full Council had been published before the meeting of the Executive on 12 July 2023, and that the updated, remaining recommendations, for consideration by Council, were found in a supplementary paper circulated to Members prior to the meeting.

In debate, the carry forward of £2,372,557 from the Capital Budget, was stated as being related to surplus funds from the previous financial year, and that it was not uncommon for a capital budget to have an underspend, because of the perceived difficulty in spending the entire capital budget. The amount carried forward related to the Council’s purchase of Marriott’s Walk in Witney, and the decarbonisation of Carterton Leisure Centre.

Councillor Andy Graham proposed that Council agree the Recommendations from the meeting of the Executive, held on 21 June 2023. This was seconded by Councillor Duncan Enright, was put to a vote, and was agreed unanimously by Council.

 

Council Resolved to:

  1. Adopt the final version of the West Oxfordshire District Council Developer Contributions Supplementary Planning Document (SPD);
  2. Amend the delegation arrangements to give authority to the Chief Finance Officer, in consultation with the Executive Member for Finance and the Executive Member for Economic Development, to approve future lettings at Marriott’s Walk.

 

Councillor Andy Graham proposed that Council agree the Recommendations from the meeting of the Executive, held on 12 July 2023. This was seconded by Councillor Duncan Enright, was put to a vote, and was agreed unanimously by Council.

 

Council Resolved to:

  1. Approve the carry forward of the Capital Budget of £2,372,557;
  2. Approve the transfers to and between earmarked reserves as detailed in the report, and to include an additional adjustment from the bad debt provision of £670,207 to be placed in a budget deficit smoothing reserve as explained by the Chief Finance Officer for reasons set out at the meeting;
  3. Adopt the final version of the Combe Village Design Statement as a Supplementary Planning Document (SPD);
  4. Agree to proceed with investment in roof mounted solar PV based on the business cases in the Executive report;
  5. Agree that funding for contingency costs of £27,634 is approved, with delegation to the Section 151 Officer for expenditure of contingency subject to the business case still being viable or expenditure being unavoidable due to structural condition of the building;
  6. Add £125,000 to the Capital Programme for this item to be financed from the Property Improvement and Incentive Reserve.

Supporting documents:

 

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