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Agenda

Venue: Council Chamber, Council Offices, Woodgreen, Witney, Oxfordshire OX28 1NB. View directions

Contact: Democratic Services 

Media

Items
No. Item

1.

Apologies for Absence

To receive any apologies for absence. The quorum for the Audit and Governance Committee is 4 Members.

2.

Declarations of Interest

To receive any declarations from Members of the Committee on any items to be considered at the meeting

3.

Minutes of Previous Meeting pdf icon PDF 73 KB

To approve the minutes of the meeting held on 25 July 2024.

Additional documents:

4.

Participation of the Public

To receive any submissions from members of the public, in accordance with the Council’s Public Participation Rules.

5.

The Final Audit Finding and Statement of Accounts 2022/23 pdf icon PDF 82 KB

Purpose:

This report presents The Audit Findings Report and audited Statement of Accounts for the period 1 April 2022 to 31 March 2023.

 

Recommendation:

That the Audit and Governance Committee resolves to:

1.    Note the contents of the report and appendices.

 

Invited:

Madhu Richards, Director of Finance

 

 

Additional documents:

6.

Treasury Management Q1 Report pdf icon PDF 647 KB

Purpose:

To report to the Audit and Governance Committee the Quarter 1 Treasury Management Indicators as required by the CIPFA Treasury Management Code.

 

Recommendation:

That the Audit and Governance Committee resolves to:

1.    Note the contents of the report

 

Invited:

Sian Hannam, Treasury Accountant

Madhu Richards, Director of Finance

 

 

Additional documents:

7.

External Audit Plan - Year Ended 31 March 2024 pdf icon PDF 271 KB

Purpose:

To present Members with the draft Audit Plan for the year ended 31st March 2024.

 

Recommendation:

That the Audit and Governance Committee resolves to:

1.    Note the content of the repot and the annex.

 

Invited:

Madhu Richards, Director of Finance

 

Additional documents:

8.

Internal Audit Progress Report pdf icon PDF 207 KB

Purpose:

To present a summary of the audit work concluded since the last meeting of this Committee.

 

Recommendation:

That the Audit and Governance Committee resolves to:

1.    Note the report

 

Invited:

Lucy Cater, Head of Internal Audit. Assistant Director, SWAP Internal Audit Services

Madhu Richards, Director of Finance

 

 

 

Additional documents:

9.

CFEU Update Report pdf icon PDF 369 KB

Purpose:

To provide the Committee with assurance over the counter fraud activities of the Council.  Direct updates will continue to be provided biannually.

 

Recommendation:

That the Audit and Governance Committee resolves to:

1.    Consider and comment on the report.

 

Invited:

Emma Cathcart, Head of Service, Counter Fraud and Enforcement Unit

Madhu Richards, Director of Finance

 

10.

Annual Local Government Ombudsman Letter pdf icon PDF 211 KB

Purpose:

The report presents the Annual Complaints statistics as provided by the Local Government and Social Care Ombudsman for the year 1st April 2023 – 31st March 2024.

 

Recommendation:

That the Audit and Governance Committee resolves to:

1.    Note the content of the report and the Annual Review Letter 2023 – 2024.

 

Invited:

Cheryl Sloan, Business Manager, Governance, Risk & Business Continuity

Additional documents:

11.

Annual Summary of Member Conduct Complaints pdf icon PDF 84 KB

Purpose:

To advise the Committee of the number and status of Code of Conduct complaints received and considered by the Council’s Monitoring Officer in the period from 1 September 2023 to 31 August 2024 and to consider the Council’s Complaint Handling Arrangements and the Standards Sub-Committee Procedure Rules following a review by officers.

 

Recommendations:

That the Audit and Governance Committee resolves to:

1.    Note the report;

2.    Recommend to Council the adoption of the revised Complaint Handling Arrangements (Annex A); and

3.    Recommend to Council the adoption of the revised Standards Sub-Committee Procedure Rules (Annex B) following a review undertaken by officers and the three Independent Persons.

 

Invited:

Andrew Brown – Business Manager, Democratic Services

 

Additional documents:

12.

Audit and Governance Committee Work Programme 2024/25 pdf icon PDF 148 KB

Purpose

For the Committee to review and note its work programme for the remainder of 2024/25.

 

Recommendation

That the Audit and Governance Committee resolves to:

1.    Note the Committee’s Work Programme for 2024/25.