Agenda and draft minutes
PDF 59 KBVenue: Committee Room 1, Council Offices, Woodgreen, Witney, Oxfordshire OX28 1NB. View directions
Contact: Democratic Services
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Election of Chair Purpose: To elect a Chair for the Civic Year 2025/26.
Recommendation: That the Chair of Uplands Area Planning Sub-Committee be elected for the Civic Year 2025/26. Additional documents: Minutes: Andrew Brown, Head of Democratic Services and Elections opened the meeting and asked for nominations for Chair of the Uplands Area Planning Sub-Committee. Councillor Elizabeth Poskitt proposed that Councillor Julian Cooper be elected as Chair of the Uplands Area Planning Sub-Committee for the municipal year 2025-2026. This was seconded by Councillor David Jackson. With no other nominations made, the proposal was put to a vote and was unanimously agreed by the Sub-Committee.
The Sub-Committee Resolved to: 1. Elect Councillor Julian Cooper as the Chair of the Uplands Area Planning Sub-Committee for the municipal year 2025-2026.
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Appointment of Vice-Chair Purpose: To elect a Vice-Chair for the Civic Year 2025/26.
Recommendation: That a Vice-Chair of the Uplands Area Planning Sub-Committee be appointed for the Civic Year 2025/26. Additional documents: Minutes: Councillor Julian Cooper, Chair of the Uplands Area Planning Sub-Committee, proposed that Councillor Mark Walker be appointed as Vice-Chair of the Uplands Area Planning Sub-Committee for the municipal year 2025-2026. This was seconded by Councillor Geoff Saul. With no other nominations made, the proposal was put to a vote and was unanimously agreed by the Sub-Committee.
The Sub-Committee Resolved to: 1. Appoint Councillor Mark Walker as Vice-Chair of the Uplands Area Planning Sub- Committee for the municipal year 2025-2026.
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Apologies for Absence To receive any apologies for absence from members of Sub-Committee. The quorum for the Sub-Committee is 3 members. Additional documents: Minutes: Apologies for absence were received from Councillors Mark Walker, Andy Goodwin, Roger Faulkner and Mike Baggaley. |
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Declarations of Interest To receive any declarations of interest from members of the Sub-Committee on any items to be considered at the meeting. Additional documents: Minutes: Councillor Andrew Beaney declared an interest and also wanted to put on record that he had not spoken to Friends of the Cotswolds regarding the application even though the points he made were similar. |
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Minutes of Previous Meeting To approve the minutes of the previous meeting, held on Monday 14 April 2025. Additional documents: Minutes: The Unicorn Public House. Councillor Andrew Beaney asked that the following wording be added to the minutes: That although there were no new enforcement updates, members commented that it did not mean that there was no update on the state of the building and grounds. Would officers please make contact over this.
Use of recording at Sub-Committees. Councillor Beaney asked for clarification on sound recordings being played at Sub-Committees when information is presented. In previous years presentations from speakers were included however .
The Chair proposed that the minutes of the previous meeting held on Monday 14 April 2025 be approved by the Sub-Committee. This was seconded by Councillor Elizabeth Poskitt was put to the vote and agreed by the Sub-Committee.
The Sub-Committee Resolved to: 1. Agree the minutes of the previous meeting held on Monday 14 April 2025. |
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Applications for Development Purpose: To consider applications for development, details of which are set out in the attached schedule.
Recommendation: That the applications be determined in accordance with the recommendations of the Head of Planning.
Additional documents: |
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Land South of Forest Road, Charlbury 23/03071/FUL Additional documents: Minutes: Mike Cassidy, Principal Planner presented the application for the erection of thirty seven dwellings including access road, landscaping and associated earthworks. The principal planner brought the Sub-Committee’s attention the following with reference to the Additional Representations report and verbally: · The wording on the first line of paragraph 5.145 on page 50 of the report should be amended to read “The proposal has a minimal impact upon the ancient woodland”. · The deletion of condition 18 relating to details of a proposed external lighting scheme as this is duplicated in condition 25. Condition 25 was more detailed and robust concerning lighting. · An additional condition 27 was added at the request of the Parish Council removing permitted development rights of housing plots 26-37 which would adjoin the Ancient Woodlands. This condition would control any building between the house and the ancient woodlands to control the erection of any buildings, including sheds, structures and hard standing in the rear gardens within the 15-metre buffer zone proposed.
The Principal Planner’s presentation addressed the following points: · The site was to the west of the village of Charlbury on the south of Forest Road (B4437) and adjoined the enclave of the development to the rear of the railway station, a Grade II listed building. · The Site bordered Rushy Bank Ancient Woodland and was within both the Cotswolds National Landscape and the Charlbury Conservation Area which lies on the eastern side of the railway line. · The Principal Planner gave a summary of the planning history for the site which went back to 2020. This included the details of the Judicial Review of Hearing which was held on 30 March 2023 as covered in 5.7 in the report. The discharge of condition application was referred back to the Council for determination and remained outstanding. · The application included a proposed mixed dwellings including self builds, affordable housing, including flats, 7 assisted living bungalows and a space for a local play area. There would also be 66 parking spaces and 12 garages. · Improvements to footpaths and drainage areas and retention of trees on the site. The road would be accessed from Forest Road and there would be a curved road into the site. · The site design was in keeping with the character of the area with a 5 metre ecology buffer zone next to the ancient woodland.
James Whitehead and James Clements spoke in objection to the application and raised the following points: the application was part retrospective, and unlawful work had been commenced, the application went against the Neighbourhood Plan policies, the development would result in major development on the edge of Charlbury and would fail to protect ancient woodland.
Laura Bisby from Harper Crew Ltd spoke in support of the application and raised the following points: thanked the officers for their report, explained that the housing would provide affordable housing for local residents, and assisted living for those with various care needs. Improvements to footpaths to access the town and included biodiversity net gains.
The Principal Planner continued with ... view the full minutes text for item 7. |
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Sydney Cottage, Pytts Lane, Burford 24/03150/LBC Additional documents: Minutes: Rebekah Orriss, Planning Officer, presented the application for internal works including removal of internal walls, construction of a new lobby, plaster repairs, renewal of kitchen and sanitary fittings and electrical installations, use of loft as bedroom, full internal redecoration (part retrospective) (amended description).
The Planning Officer’s presentation addressed the following points:
The Chair then invited the Sub-Committee to discuss the application, which raised the following points:
Councillor David Jackson proposed to approve the application in line with the Officer’s recommendations. This was seconded and put to the vote.
Voting record – the vote was unanimous.
The Sub-Committee Resolved to:
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Church View Cottage, Church Walk, Combe 25/00793/HHD Additional documents: Minutes: Emile Baldauf-Clark, Planner, presented the application for the erection of first floor side extension (amended plans).
The Planning Officer’s presentation addressed the following points:
The sub-committee asked for clarification on whether there had been any objections raised of which there had not.
Councillor Elizabeth Poskitt proposed that the application be approved in line with Officer recommendations. This was seconded by the Chair and was put to the vote.
Voting record – the vote was unanimous.
The Sub-Committee Resolved to:
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Applications Determined under Delegated Powers Purpose: To inform the Sub-Committee of applications determined under delegated powers.
Recommendation: 1. That the report be noted by the Sub-Committee. Additional documents: Minutes: The report giving details of the application determined under Delegated Powers was received, explained by Officers and noted by the Sub-Committee.
24/02961/FUL Land South of 19 Fox Lane, Middle Barton. Councillor Jackson raised concerns about the application and asked for clarification on the call in process.
Stephanie Eldridge confirmed that call in would have to be done within 29 days of the statutory consultation period and for this application it would be too late. However, the applicant could request pre-application advice if the application were to be re-submitted. 25/00124/S73 The Old Garage, Springfield, Bicester Road. Councillor Beaney asked for clarifications on whether the Town/Parish council had raised objections. The Principal Planner agreed to check the application and come back with an answer.
25/00535/HHD 2 Water Brook View, Woodstock. Councillor Poskitt asked for clarification on what work on the property has been done. The Principal Planner agreed to check the application and come back with an answer.
Councillor Beaney thanked Officers for all their work on delegated decisions and confirmed that he now received notifications online as previously requested.
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Purpose: To inform the Sub-Committee of any appeal decisions.
Recommendation: 1. That the report be noted by the Sub-Committee. Additional documents: Minutes: The report giving details of the appeals decisions was received, explained by Officers and noted by the Sub-Committee. |
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Land North of Holliers Crescent, Middle Barton (REF: 24/02901/OUT) Purpose: To allow members to see the site in context prior to the official committee determination in either June or July 2025.
Recommendation: That the Sub-Committee resolves to: 1. Agree that it would be expedient to visit the site. Additional documents: Minutes: Stephanie Eldridge, Principal Planner presented the report to seek agreement by the Sub-Committee to a site visit to land north of Holliers Crescent, Middle Barton.
Councillor Jackson felt that the site visit would be most useful. It was unanimously agreed by the Sub-Committee to agree a site visit by members to be held on Thursday 12 June 2025 at 9.30am.
The Sub-Committee Resolved to:
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