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Agenda and minutes

Venue: Committee Room 1

Contact: Democratic Services 

No. Item


Minutes of Previous Meeting pdf icon PDF 61 KB

To approve the minutes of the meeting held on 21 August 2023.


The minutes of the meeting held on Monday 21 August 2023 were approved and signed by the Chairman as a correct record, subject to

1.    Pg 4 23/00536/OUT – Land West of London Lane, Ascott-under-Wychwood, replaced with 23/01504/OUT – Land West of London Lane, Ascott-under-Wychwood.



Apologies for Absence and Temporary Appointments


Apologies for absence were received from the following Members;


Councillors Lidia Arciszewska, Mark Walker and Dean Temple.


Councillor Elizabeth Poskitt substituted for Councillor Arciszewska.


Declarations of Interest

To receive any declarations from Members of the Committee on any items to be considered at the meeting


There were no declarations of interest received.


Applications for Development pdf icon PDF 253 KB


To consider applications for development, details of which are set out in the attached schedule.



That the applications be determined in accordance with the recommendations of the Business Manager – Development Management.



Application No.


Planning Officer



The Pump Depot, Field Assarts, Witney

Kelly Murray



Burford House Hotel, 99 High Street, Burford

Kate Adler



Burford House Hotel, 99 High Street, Burford

Kate Adler



Additional documents:


23/013265/FUL The Pump Depot, Field Assarts, Witney.

Kelly Murray Principal Planner for Enforcement and Appeals introduced the application for the temporary change of use and operational development in association with business and storage operations (Retrospective).

Councillor Lynn Hughson, Asthall Parish Council, spoke in objection to the application. Councillor Hughson asked that the hush alarms for forklift trucks be arranged due to the hamlet being small and quiet.

Dominic Grace, local resident, spoke in objection to the application.

Councillor Rosie Pearson spoke in objection to the application.

Graham Soames spoke on behalf of the application. The Committee asked for clarification regarding the lighting outside of the barn area.  Mr Soames confirmed that the lighting was in the temporary site area and was only in use during the agreed times for staff safety.

The Committee asked for clarification on why the dates for the clearance of the site went beyond December 2023. The applicant, Andrew Coles, confirmed that the work converting the barn would be done in line with the planning that had been approved however the moving in of the equipment and clearing of the site could take longer than the set date, so that by asking for a deadline of April 2024 the applicant would have more time to complete the work.  


The Principal Planner continued with the presentation which clarified the following points;

·         The site was adjacent to a disused concrete barn which had planning permission for a material change of use to light industrial use.  A previous consent allowed cladding of the structure.

·         The site was close to residential dwellings and the noise created by the work on the conversion of the barn and the setting up of the temporary site was a major concern to residents.

·         The site was in an area of outstanding natural beauty AONB, the temporary structures were considered to cause visual harm and would not be permitted on a permanent basis under planning policies.

·         However, the visual harm would cease once the site was cleared at the end of the temporary consent period.

·         The temporary consent would permit light industrial (B1/E(g)) use and on this basis should not cause harm to the amenity of the nearby residential dwellings.  

·         The Environmental Health team have not made any objections to the application however they asked that a condition be imposed that required hush alarms be added to forklifts which would reduce disturbance.

·         The proposed hours would limit the noise and disturbance to local residents.

·         Other conditions were proposed to minimise harm.  


The Chair invited the Committee to discuss the application, which raised the following clarification points;


  • Idling vehicle engines would contribute to the noise on site and have an impact on the local residents.
  • Whether provision needed to be made for emergency access to the site outside the stipulated hours. The Principal Planner confirmed that this condition would usually only be enforced in the event of a material breach.
  • The time period given for the site clearance. The Committee debated whether to allow the  ...  view the full minutes text for item 93.


Applications Determined under Delegated Powers and Appeal Decisions pdf icon PDF 101 KB


To inform the Sub-Committee of applications determined under delegated powers and any appeal decisions.


That the reports be noted.


The report giving details of applications determined under delegated powers  was received and noted by the Committee.


There were no appeals.