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Agenda and draft minutes

Venue: Council Chamber

Contact: Democratic Services 

No. Item


Minutes of Previous Meeting pdf icon PDF 50 KB

To approve the minutes of the meeting held on 26 July 2021.


The minutes of the meeting held on 26 July 2021were approved and signed by the Chairman as a correct record.



Apologies for Absence and Temporary Appointments


An apology for absence was received from Councillor Wilson.

Councillor Poskitt substituted for Councillor Cooper.



Declarations of Interest

To receive any declarations from Members of the Committee on any items to be considered at the meeting


There were no declarations of interest received.


Applications for Development pdf icon PDF 364 KB


To consider applications for development, details of which are set out in the attached schedule.


That the applications be determined in accordance with the recommendations of the Business Manager – Development Management.


Additional documents:


The Sub-Committee received the report of the Business Manager – Development Management, giving details of an application for development, copies of which had been circulated.

RESOLVED: That the decision on the following applications be as indicated, the reasons for approval or refusal to be as recommended in the report of the Business Manager – Development Management, subject to any amendments as detailed below:-

21/00871/FUL - Springfield Bicester Road, Enstone

The Graduate Planner, James Nelson introduced the application for separation of an annexe from the dwelling to form a separate self-contained dwelling and associated

landscaping alterations (amended plans).  The Officer then presented his report containing a recommendation of approval.  He advised that the proposed scheme accorded with West Oxfordshire Local Plan Policies OS2, OS4, H2, H6, T4 and EH7, the NPPF 2021 and the West Oxfordshire Design Guide 2016.  He provided a verbal update from the Highways Department who were not objecting to the proposal.

Following a question from Councillor Beaney regarding Enstone Parish Council’s objections, officers confirmed that:

1.    The 1.8m fence condition had been added for this to remain in perpetuity;

2.    A removal of permitted development rights from existing outbuildings and from any extensions to existing buildings, had been included;

3.    Obscured glazing was only required to the bathroom roof light.


Councillor Chapple raised a concern that the height of the roof lights at 1.7 metres would be too high to see out of.

Officers advised that the intention was to mitigate overlooking of the neighbour and that, in practice, it would be difficult to provide lower roof lights due to the height of the roof.

Councillor Beaney proposed that the application be granted as per officers’ recommendations.

This was seconded by Councillor Postan.

The Officers’ recommendation of approval was then put to the vote and was carried.



21/00898/FUL - Barley Hill Farm Chipping Norton Road, Chadlington

The Career Grade Planner, Stuart McIver introduced the application for the demolition of agricultural buildings to allow for the conversion and extension of the traditional barn to form one dwelling, with associated garaging, access and landscape works.

Mr P O’Brien, the applicant, addressed the Committee.

Mr McIverthen presented his report containing a recommendation of refusal.  He advised that the proposed extension by reason of siting, scale and design would have a dominating and unduly transformative impact upon the form and appearance of the existing vernacular stone barn, which would be of detriment to the character and significance of the non-designated heritage asset.  As such, the development as proposed would be contrary to the provisions of Policies OS2, OS4, EH12, and EH16 of the adopted West Oxfordshire Local Plan 2031, and the relevant paragraphs of the NPPF 2019.

Councillor Temple thanked officers for their work but did not feel that the reference to OS2 was a reason for refusal.  He felt that the proposed building was in keeping with character of the site and also did not agree that the proposed size of the building  ...  view the full minutes text for item 22.


Applications Determined under Delegated Powers and Appeal Decisions pdf icon PDF 177 KB


To inform the Sub-Committee of applications determined under delegated powers and any appeal decisions.


That the reports be noted.


The report providing details of applications determined under delegated powers was received and noted.

Councillor Beaney raised a query regarding 21/01789/HHD as to whether the application should have been a /FUL application.  The officer advised that his query would be responded to outside the meeting.

Item 20 - 21/01294/HHD

It was noted that this item should be on the Lowlands Delegated Powers list.

Item 30 - 21/01593/LBC

Councillor Chapple asked officers to clarify whether agricultural properties that had no alterations could now be transferred to being residential properties without planning permission.  Officers confirmed that this was the case under permitted development rights. However, listed buildings, as in the case of this application, did not have permitted development rights and that was the reason this application had been made.

Councillor Postan thanked officers for their work processing applications through delegated powers at this difficult time.



TPO Report - Tithings, Station Road, Shipton under Wychwood pdf icon PDF 66 KB


To consider an application to fell a protected tree included in TPO No.2/2020 – Tithings, Station Road, Shipton under Wychwood.



That an application to fell a protected tree, application reference 141.297/1, be refused.


The Sub-Committee received the report of theLandscape & Forestry Officer which provided details of an application to fell a protected tree at Tithings, Station Road, Shipton under Wychwood.  He noted that the Tree Preservation Order (TPO) had been made in November 2020 and confirmed by this Committee in January 2021.

Councillor Postan proposed that the application be refused as per officers’ recommendations.

Councillor Chapple sympathised with a new resident wanting to improve their garden and noted that the tree would continue to get bigger and put out more suckers and roots.  She disagreed with the proposal to allow the tree to remain.

The proposal to refuse the application was seconded by Councillor Temple who stated that since the TPO had only been confirmed in January 2021, it would be expected that the committee uphold it.

The Officers’ recommendation of refusal was then put to the vote and was carried.



20/01165/FUL - Mill House Hotel, Kingham


The Chairman, Councillor Haine, advised the Committee that the decision made by Uplands Area Planning Sub-Committee on 26 July 2021 relating to the above application, had been challenged.  It had been agreed that the application would be considered again by the Development Control Committee, at a future date.


Councillor Haine asked Councillor Beaney to discuss the application with Kingham Parish Council before the Development Control Committee met so that the Parish Council’s views could be included in discussing the application.