Skip to main content

Agenda and minutes

Venue: Council Chamber

Contact: Democratic Services 

No. Item


Minutes of Previous Meeting pdf icon PDF 46 KB

To approve the minutes of the meeting held on 26 April 2021.


The minutes of the meeting held on 26 April 2021 were approved and signed by the Chairman as a correct record, subject to a minor grammatical amendment on page 7.



Apologies for Absence and Temporary Appointments


There were no apologies for absence and Councillor Elizabeth Poskitt substituted for Councillor Nathalie Chapple.


Declarations of Interest

To receive any declarations from Members of the Committee on any items to be considered at the meeting


Councillor Alex Wilson declared an interest because his step-father worked for a company connected with Daylesford Farm, however, he stated that this would not affect his decision making.


Applications for Development pdf icon PDF 426 KB


To consider applications for development, details of which are set out in the attached schedule.


To determine the applications in accordance with the recommendations of the Strategic

Director. The recommendations contained in the following pages are all subject to

amendments in the light of observations received between the preparation of the

reports etc and the date of the meeting.

Additional documents:


20/01165/FUL – Mill House Hotel, Station Road, Kingham, Chipping Norton

The Business Manager – Development Management, Mr Phil Shaw introduced the application for the redevelopment of the site to provide a new 33 bedroom hotel; ancillary facilities including restaurant, spa, gym, swimming pool, alehouse and bakehouse; servicing together with associated parking, landscaping and reinstatement of former mill leat.

Mr Shaw advised that the officers’ recommendation was one of refusal for the reasons outlined on pages 34 and 35 of the report.

The following members of the public addressed the meeting:

Mr Roberts and Mr Westerman, of Edgars Limited, supporting on behalf of the applicant.  Mr Roberts explained that this proposal was on the site of an existing hotel with prior permission for five units.  He advised that the applicant was happy to work with the local authority, the current plans were open to negotiation on the size, scale and form of hotel and hoped to provide employment opportunities.

Following a question from Councillor Postan, Mr Roberts confirmed that the existing planning permission was still valid.

Councillor Haine proposed that the application be deferred to allow a site visit to take place and this was seconded by Councillor Cooper.  Councillor Haine provided his point of view from the Chair and highlighted paragraph 5.21 of the report which argued that the application was not ‘major development’ as it was replacing what was there.  Councillor Haine also referred to the viability information, the landscaping on the north eastern boundary, tree TS2 detailed on the plans and car parking details on site.

In response, Mr Shaw recognised that there were conflicting views as to whether this was major development or not and noted that the permission had lapsed.

In response to a query from Councillor Davies, it was confirmed that the permission was for five, four bedroom houses plus 21 bedrooms in the Mill Building along with seven in the Lodge Building.

The recommendation of deferral, to allow a site visit to take place, was then put to the vote and was carried.  The Chairman advised that the site visit would take place on Thursday 24 June 2021 at 0930 hours.




20/001958/FUL – Southfield House, Manor Road, Sandford St Martin, Chipping Norton

The Planning Officer, Mr James Nelson introduced the part-retrospective application for changes to the design of the pool house, roof material and front elevation (alternative to 19/01227/HHD); re-cladding of an existing outbuilding used for plant and storage and its continued use ancillary to the dwelling house; re-siting of an existing outbuilding to provide an Apiary Hut and associated landscaping.

Mr Nelson advised that the site was located in a Conservation Area off Manor Road and officers felt the changes were acceptable, subject to landscaping and maintenance plans.  The recommendation in the report was one of approval subjecting to conditions 1 to 6, informatives and notes to the applicant as detailed in the report.

Councillor Jackson addressed the meeting as Ward Councillor and noted that he had been  ...  view the full minutes text for item 4.


Applications Determined under Delegated Powers and Appeal Decisions pdf icon PDF 164 KB


To inform the Sub-Committee of applications either determined under delegated powers and any appeal decisions.


That the reports be noted.

Additional documents:


Officers outlined the appeal decisions and the items that had been approved under delegated powers.


The Business Manager – Development Management asked for it to be recorded that the volume of work the Development Management Team were currently dealing with was huge.  He stated that the team had nearly ‘broken’ under the strain and it had been taking seven weeks for an application to get to an officer to begin processing it.  However, temporary resources had been brought in and the backlog was reducing.  He apologised that targets were not being hit and acknowledged that this had resulted in the receipt of complaints from Members.  He urged Councillors to contact him if they had any concerns because his officers were already working way beyond their contracted hours.


Following a query from Councillor Beaney, officers confirmed they would respond to him with an update on the decision notice for 60 Lower End.


At the close of the meeting, the Chairman thanked all officers for their work.