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Agenda and minutes

Venue: Committee Rooms 1 and 2

Contact: Democratic Services 

No. Item


Minutes of Previous Meeting pdf icon PDF 52 KB

To approve the minutes of the meeting held on Monday 14 November 2022.


The minutes of the meeting held on 14 November 2022 were approved and signed by the Chair as a correct record.

The Chair introduced Phil Shaw the Business Manager - Development & Sustainability, who informed the Committee that there had been a formal complaint made to the Monitoring Officer re predetermination on an application on page 3 of the minutes. After a full investigation the Monitoring Officer found there was no case to answer. Following the investigation Mr Shaw took the opportunity to remind Members they could be pre deposed but must not pre-determine the outcome of a planning application but needed to keep an open-mind. Voting along political lines was not allowed. Members should not deliver pre written speeches, but could use notes or bullet points as a reminder of statistics or policies.



Apologies for Absence and Temporary Appointments


Apologies received from Councillors Alaa Al-Yousuf and Andrew Beaney.

The Chair also informed the Committee that Councillor Julian Cooper was registered to attend, however he sent his apologies as he was unwell.


Declarations of Interest

To receive any declarations from Members of the Committee on any items to be considered at the meeting


There were no declarations of interest received.


Applications for Development pdf icon PDF 1 MB


To consider applications for development, details of which are set out in the attached schedule.


That the applications be determined in accordance with the recommendations of the Business Manager – Development Management.


Page no.

Application no.


Planning Officer





Land East Of Hill Rise, Woodstock


Joan Desmond





Land North Of Banbury Road, Woodstock


Joan Desmond





Bluewood Park Churchill Heath, Kingham, Chipping Norton.


Stephanie Eldridge





Additional documents:


The Chair Councillor Poskitt informed the Committee, that the Vice-Chair Councillor Rizvana Poole would be taking the first two application, as the Chair was a resident of Woodstock and wished to play an active role in the discussion


21/00189/FUL - Land East Of Hill Rise Woodstock

The Principal Planner Joan Desmond introduced the application for a hybrid planning application consisting of full planning permission for 48 dwellings, 57sqm of community space (Class E), a parking barn, means of access from the A44, associated infrastructure, open space, engineering and ancillary works; outline planning permission for up to 132 dwellings, up to 57sqm community space (Class E), a parking barn, with associated infrastructure, open space, engineering and ancillary works (amended). The Principal Planner referred Members to the late representation report, which included comments from the Landscape Officer, Climate Change Manager, Biodiversity Officer and Campaign to Protect Old Woodstock (CPOW). Corrections were also made to the report.  Paragraph 199 should be 202 of the NPPF which relates to the balancing exercise to be undertaken in regard to heritage assets. 

Councillor Jo Lamb spoke as a Woodstock Town Councillor.

Andrew Rein spoke as an objector to the application.

Roger File spoke on behalf of the applicant. The following queries were raised by Councillors:

  • Had there been consultation with the public or Thames Valley Police re the Parking Barns. Mr File was aware further consultation was to be concluded but informed the Committee that the Parking Barn would be a secure premises with CCTV and only two minutes’ walk to any door.
  • The planning inspectorate had stated around 120 homes so why is the application now for 180. Mr File confirmed that the land could accommodate 180 homes and that this meant another greenfield site did not have to be developed.
  • Would there be solar panels on the Parking Barn as well as homes. Mr File confirmed all roofed constructions would be fitted with solar panels, including the Parking Barn.
  • What percentage rate would the homes rental be set at. Mr File confirmed 40% discount of marketable rate would be applied.
  • Were there any legal agreements in place. Mr File confirmed that no S106 agreements had yet been assigned or agreed.


Copies of the speeches of those that addressed the Committee are attached to the original copy of the minutes.

The Principal Planner continued with the presentation, concluding that planners advised refusal of the application as per recommendations in the original report.

The Vice-Chair invited Councillors to discuss the application which raised the following concerns and issues:

  • Number of homes increasing from 120 to 180
  • Parking Barn and Courts, disabled and visitor parking
  • Footpath access to A44
  • Site lines and views into and out of the site
  • Length of time that the application has taken to come to the Committee
  • Red and orange brickwork
  • Protecting the Public right of way
  • Balance of decisions on application
  • Operationally net zero carbon
  • Appropriate access for pedestrians and cyclists
  • Appeal risks
  • Encourage applicant to work with officers to  ...  view the full minutes text for item 40.


Applications Determined under Delegated Powers and Appeal Decisions pdf icon PDF 128 KB


To inform the Sub-Committee of applications determined under delegated powers and any appeal decisions.


That the reports be noted.

Additional documents:


The report giving details of applications determined under delegated powers was received and noted.


Appeals were summarised by the Principal Planner Stephanie Eldridge and noted by the committee.