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Agenda and minutes

Venue: Council Chamber

Contact: Democratic Services 

No. Item


Apologies for Absence and Temporary Appointments

To receive any apologies for absence from Members of the Committee, and for the declaration of substitute members for those who have given apologies.


Apologies for Absence were received from Councillors Alaa Al-Yousuf, Andrew Beaney and Dean Temple.

Councillor Mike Cahill apologised for a few minutes late arrival.


Declarations of Interest

To receive any declarations from Members of the Committee on any agenda items to be considered at the meeting.


There were no declarations of interest received.


Minutes of Previous Meeting pdf icon PDF 55 KB

To approve the minutes of the previous meeting of the committee, held on Monday 3 April 2023.


The minutes of the meeting held on 3 April 2023 were approved and signed by the Chair as a correct record.

Councillor Jackson acknowledged that although the minutes of the meeting held on 3 April 2023 captured all the detail, Members names were missing from the points that were noted. Councillor Jackson queried if there had there been a change in policy in how minutes were recorded.

Democratic Services confirmed that meeting minutes are not designed to be a verbatim record of the meeting, and that there had been a change in the minute style by management, which aimed to standardise how detail is captured.


Applications for Development pdf icon PDF 691 KB


To consider applications for development, details of which are set out in the attached schedule.



That the applications be determined in accordance with the recommendations of the Business Manager – Development Management.



Application No.


Planning Officer



Charlbury House Woodstock Road, Charlbury


James Nelson




Cartref  21 Witney Street, Burford


Sarah Hegerty




Cartref  21 Witney Street, Burford


Sarah Hegerty




Land East Of Wroslyn Road, Freeland


Joan Desmond




Eyston Piece Swinbrook Road, Shipton under Wychwood.


James Nelson




Lansdowne Bruern Road, Milton under Wychwood.


James Nelson




Land North Of Gas Lane And Ascott Road, Shipton under Wychwood.


James Nelson




Additional documents:


The Chair announced that application 22/03356/FUL, Land East Of Wroslyn, Road, Freeland, would be heard first, followed by the remaining applications in agenda listed order. Two applications had been withdrawn prior to the meeting, and therefore would not be heard that day.


22/03356/FUL Land East Of Wroslyn, Road, Freeland.

Joan Desmond, Principal Planner, introduced the application for the development of 80 residential dwellings (Use Class C3), community shop/cafe (Use Class E), allotments and site access, plus open space, drainage, landscaping and associated engineering works.

The Principal Planner drew the Members attention to the late representations report which contained a correction to paragraph 5.21, stating that ‘A pumping station is located in the north western corner of the site, which will dispose of the foul water on site.’ This should have stated ‘north eastern’.

Roger Faulkner, Chair, Freeland Parish Council, spoke in objection to the application.

Harry Whitbread, Friends of Freelands, spoke in objection to the application.

Sarah Butterfield, Planning Agent for Spitfire Homes, spoke in support of the application.

Copies of the speeches are attached to the original copy of the minutes.

The Principal Planner continued with the presentation, and informed the Committee that no pre-application guidance had been sought by the developers and that planners had advised the applicant to withdraw the application. Members were also advised of a change of wording to refusal reason 5 as follows:

The applicant has not entered into a legal agreement to secure the provision of affordable housing or required contributions towards the provision of essential supporting infrastructure and the proposal is therefore contrary to West Oxfordshire Local Plan 2031 Policies OS5, H3, T2 and T3 and the relevant paragraphs of the NPPF.

Councillor Jeff Haine opened the discussion, which raised the following clarification points:

·         Inappropriate location;

·         Inappropriate scale;

·         Detrimental to current landscape;

·         Does not respect the character of the village;

·         Current high sewage treatment levels without additional development;

·         Surgery built just 3 years ago already at capacity;

·         Noted technical objections from Highways and Thames Water.

Councillor Lidia Arciszewska proposed that the application be refused as per officer recommendations contained in the original report. This was seconded by Councillor Haine, was put to a vote, and was agreed unanimously.

Committee Resolved to:

  1. Refuse the application, in line with officer recommendations.


22/02066/FUL Charlbury House, Woodstock Road, Charlbury.

James Nelson, Senior Planner, introduced the application for the demolition of an existing dwelling and erection of replacement dwelling with associated outbuildings and landscaping works, Conversion and extension of existing cottage to form pool house with ancillary shower/changing facilities, new stables and Repair and extension of field barn (amended plans and description).

Neil Warner spoke in favour of the application. A copy of the speech is attached to the original copy of the minutes.

Councillor Hugo Ashton sought clarification on the intended use of the Lane. Mr Warner confirmed that the Lane would only be used by the family for private vehicle access.

The Senior Planner continued with the presentation and concluded that planners  ...  view the full minutes text for item 65.


Applications Determined under Delegated Powers and Appeal Decisions pdf icon PDF 111 KB


To inform the Committee of applications determined under delegated powers and any appeal decisions.



Committee Resolves to:

1.      Note the content of the report.

Additional documents:


The Committee received the report of applications determined under delegated powers.

Councillor Jeff Haine queried application 15 on page 108 of the agenda reports pack, a split decision, and what was the detail of the application was. The Senior Planner confirmed that it was a discharge multiple decisions and the full detail was available on the website.

Committee Resolved to:

1.    Note the report containing details of application, determined under delegated powers.


Appealed decisions

The Appeal decision was summarised by the Principal Planner Joan Desmond, concluding that the inspector agreed it was not in a sustainable location and would have a substantial negative impact on the area.

Committee Resolved to:

1.    Note the reported appeal decision.