Agenda and draft minutes

Development Control Committee - Wednesday, 21st May, 2025 2.01 pm

Venue: Council Chamber, Council Offices, Woodgreen, Witney, Oxfordshire OX28 1NB. View directions

Contact: Democratic Services

Media

Items
No.	Item
1.	Election of Chair Purpose: To elect a Chair for the Civic Year 2025/26. Recommendation: That a Chair of the Development Control Committee be elected for the Civic Year 2025/26. Additional documents: Webcast for 1. Minutes: The Chair of the Council, Councillor Andrew Coles, opened the meeting. The Committee would be comprised off the following members: · Lidia Arciszewska · Mike Baggaley · Andrew Beaney · Michael Brooker · Adam Clements · Julian Cooper · Steve Cosier · Rachel Crouch · Genny Early · Roger Faulkner · Phil Godfrey · Andy Goodwin · David Jackson · Nick Leverton · Andrew Lyon · Michele Mead · David Melvin · Elizabeth Poskitt · Andrew Prosser · Geoff Saul · Sarah Veasey · Mark Walker · Adrian Walsh · Alistair Wray The Chair of the Council, Andrew Coles, requested nominations for the position of the Chair of Development Control Committee for the municipal year of 2025-2026. Councillor Mike Brooker nominated Councillor Andy Goodwin for the position of Chair of Development Control, Councillor David Jackson seconded the nomination and the vote was carried. Council Resolved to: Appoint Councillor Andy Goodwin to the position of Chair of Development Control Committee for the municipal year of 2025-2026.
2.	Appointment of Vice Chair Purpose: To appoint a Vice-Chair for the civic year 2025/26. Recommendation: That a Vice-Chair of the Development Control Committee be elected for the civic year 2025/26. Additional documents: Webcast for 2. Minutes: The Chair of the Development Control Committee, Councillor Andy Goodwin, requested nominations for the position of the Vice Chair for Development Control Committee for the municipal year of 2025-2026. Councillor Adam Clements nominated Councillor Mike Brooker for the position of Vice Chair of Development Control, Councillor Julian Cooper seconded the nomination and the vote was carried Council Resolved to: Appoint Councillor Mike Brooker to the position of Vice Chair of the Development Control Committee for the municipal year of 2025-2026.
3.	Apologies for Absence To receive any apologies for absence. Additional documents: Webcast for 3. Minutes: Apologies for absence were received from: Councillors Mark Walker, Adrian Walsh and Michele Mead. Councillor Jane Doughty substituted for Councillor Mead. Councillor Thomas Ashby substituted for Councillor Walsh.
4.	Declarations of Interest To receive any declarations from Members of the Committee on any items to be considered at the meeting Additional documents: Webcast for 4. Minutes: There were no declarations of interest received.
5.	Minutes of Previous Meeting PDF 129 KB To approve the minutes of the previous meeting held on Monday 24 February 2025. Additional documents: Webcast for 5. Minutes: Councillor Brooker proposed that the minutes of the meeting held on Monday 24 February 2025 be approved by the Committee. This was seconded by Councillor Rachel Crouch was put to the Vote and agreed. The Development Control Committee Resolved to: Agree the minutes of the previous meeting held on Monday 24 February 2025.
6.	Appointment of Sub Committees Lowlands and Uplands PDF 76 KB Purpose: To invite the Development Control Committee to appoint members to the Lowlands Sub-Committee and the Uplands Sub-Committee for the 2025/26 municipal year. Recommendations: That the Development Control Committee resolves to: Agree that seats on the Lowlands Sub-Committee and the Uplands Sub-Committee will be allocated based on ward rather than political balance, in accordance with Section 17 of the Local Government and Housing Act 1989; Appoint the Chair of the Development Control Committee to the Lowlands Sub-Committee and the Uplands Sub-Committee; Appoint Members of the Development Control Committee who represent wards in the Lowlands area of the district to the Lowlands Sub-Committee as set out in Annex B; To Follow. Appoint Members of the Development Control Committee who represent wards in the Uplands area of the district to the Uplands Sub-Committee as set out in Annex B; To Follow. Agree that the Vice Chair of the Development Control Committee will attend meetings of the Sub-Committee they are not appointed to as a non-voting member; Note that any Member of a Member’s political group, having undertaken planning training, is permitted to substitute for a Member of a planning sub-committee, in accordance with the wishes of the Member being substituted; Note that the provisions for substitutions on planning committees and sub-committees will be considered by the Constitution Working Group, including specifically whether substitutions should be allowed from outside of a Member’s political group. Additional documents: Annex A political balance on planning subs , item 6. PDF 30 KB Annex B LowlandsUplands nominees , item 6. PDF 162 KB Webcast for 6. Minutes: The Chair for the Development Control Committee, Councillor Goodwin proposed that Development Control Committee agree to appointment of Sub Committees Lowlands and Upland. Councillor Julian Cooper proposed the appointment of Sub Committees Uplands and Lowlands, this was seconded by Councillor Beaney was put to the vote and agreed. The Development Control Committee resolved to: Agree that seats on the Lowlands Sub-Committee and the Uplands Sub-Committee will be allocated based on ward rather than political balance, in accordance with Section 17 of the Local Government and Housing Act 1989; Appoint the Chair of the Development Control Committee Councillor Andy Goodwin to the Lowlands Sub-Committee and the Uplands Sub-Committee; Appoint Members of the Development Control Committee who represent wards in the Lowlands area of the district to the Lowlands Sub-Committee as set out in the full Council supplement; Appoint Members of the Development Control Committee who represent wards in the Uplands area of the district to the Uplands Sub-Committee as set out in the full Council supplement; Page 17 Agenda Item 6; Agree that the Vice Chair of the Development Control Committee Councillor Mike Brooker will attend meetings of the Sub-Committee they are not appointed to as a non-voting member; Note that any Member of a Member’s political group, having undertaken planning training, is permitted to substitute for a Member of a Planning Sub-Committee, in accordance with the wishes of the Member being substituted; Note that the provisions for substitutions on planning committees and sub-committees will be considered by the Constitution Working Group, including specifically whether substitutions should be allowed from outside of a Member’s political group. The following Councillors were appointed to the Uplands Area Planning Sub – Committee: Julian Cooper Lidia Arciszewska David Jackson Adam Clements Elizabeth Poskitt Mike Baggaley Roger Faulkner Andrew Beaney Mark Walker Geoff Saul Genny Early Andy Goodwin (Chair of Development Control). The following Councillors were appointed to the Lowlands Area Planning Sub - Committee: Andy Goodwin Rachel Crouch Phil Godfrey Alistair Wray David Melvin Steve Cosier Andrew Lyon Michele Mead Nick Leverton Andrew Prosser Adrian Walsh Sarah Veasey Michael Brooker

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