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Agenda

Audit and Governance Committee - Thursday, 28th September, 2023 6.00 pm

Venue: Committee Room 1

Contact: Democratic Services 

Items
No. Item

1.

Apologies for Absence

To receive any Apologies for Absence from Members of the Committee.

2.

Declarations of Interest

To receive any Declarations of Interest on any items of business to be considered at the meeting.

3.

Minutes of Previous Meeting pdf icon PDF 66 KB

To approve the minutes of the previous meeting, held on Thursday 10 August 2023.

4.

Participation of the Public

To receive any submissions from members of the public, in accordance with the Council’s Rules of Procedure.

5.

Internal Audit Progress Report pdf icon PDF 203 KB

Purpose:

To present a summary of the audit work concluded since the last meeting of Committee.

 

Recommendation(s):

That Committee Resolves to:

1.    Note the contents of the Internal Audit Progress Report.

Additional documents:

6.

Counter Fraud and Enforcement Unit Update Report pdf icon PDF 143 KB

Purpose:

To provide the Committee with assurances over the counter fraud activities of the Council.

 

Recommendation(s):

That Committee Resolves to:

  1. Note the contents of the report; and
  2. Note the Unit Work Plan at Annex A.

Additional documents:

7.

Council Tax, Housing Benefit and Council Tax Support Penalty and Prosecution Policy Review pdf icon PDF 127 KB

Purpose:

To present the Audit and Governance Committee with an updated Council Tax, Housing Benefit and Council Tax Support Penalty and Prosecution Policy for comment.

 

Recommendation(s):

That Committee Resolves to:

  1. Note the Council Tax, Housing Benefit and Council Tax Support Penalty and Prosecution Policy; and
  2. Provide comment as appropriate to the Executive, to aid its deliberations and decision making.

Additional documents:

8.

Strategic Risk Register Update pdf icon PDF 70 KB

Purpose:

To update Members on the Strategic Risk Register, for information and assurance, that risks to the Council are being managed and appropriate actions are being taken to mitigate risk.

 

Recommendation(s):

That Committee Resolves to:

1.      Note the update to the Strategic Risk Register.

Additional documents:

9.

Statement of Accounts 2021-2022 pdf icon PDF 85 KB

Purpose:

To present the Council’s audited Statement of Accounts for the period 1 April 2021 to 31 March 2022, enabling Committee to consider and approve the Council’s accounts.

 

Recommendation(s):

That Committee Resolves to:

  1. Note the Grant Thornton Audit Findings for West Oxfordshire District Council;
  2. Approve the Statement of Accounts 2021/22, including the Annual Governance Statement;
  3. Authorise the Interim Director of Finance, in consultation with the Chair of the Committee, to write a letter of representation to Grant Thornton on behalf of the Committee and the Council, enabling the opinion to be issued.

Additional documents:

10.

Annual Summary of Member Conduct Complaints pdf icon PDF 80 KB

Purpose:

To advise the Committee of the number and status of Code of Conduct complaints received and considered by the Council’s Monitoring Officer in the period from 1 April 2022 to 31 August 2023.

 

Recommendation(s):

That Committee Resolves to:

  1. Note the report;
  2. Request an annual report on Code of Conduct complaints; and
  3. Request that a recording of the social media training is made available to all Members.

11.

Annual Local Government Ombudsman Letter pdf icon PDF 219 KB

Purpose:

To present the Annual Complaints statistics as provided by the Local Government and Social Care Ombudsman for the year 1st April 2022 – 31st March 2023.

 

Recommendations:

That Committee Resolves to:

  1. Note the content of the report; and
  2. Note the Annual Review Letter 2022 – 2023.

Additional documents:

12.

Audit and Governance Committee Work Programme 2023-2024 pdf icon PDF 146 KB

Purpose:

To review the Audit and Governance Committee Work Programme 2023-2024.

 

Recommendation(s):

That Committee Resolves to:

1.      Note the contents of the Audit and Governance Committee Work Programme 2023-2024.

 

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