Agenda and minutes
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Election of Chairman To elect a Chairman of West Oxfordshire District Council for the Civic Year 2021/22. Minutes: The Chairman, Councillor Eaglestone welcomed everyone to the meeting and took the opportunity to thank everyone for their support during his time as in office. He wished the future Chairman and Vice Chairman the best of luck for their term. Having asked for nominations, Councillor Mead proposed that Councillor Martin McBride be elected as West Oxfordshire District Council Chairman. This was seconded by Councillor Harvey. There were no further nominations. Therefore, it was
Resolved that Councillor Martin McBride be elected as Chairman. |
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Chairman to make declaration of Acceptance of Office Minutes: The Chairman, Councillor McBride signed the declaration and took receipt of the chain of office. He thanked Councillor Eaglestone for seeing the Council through a particularly challenging twelve months. |
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Appointment of Vice-Chairman To appoint a Vice-Chairman for the Civic Year 2021/2022. Minutes: It was proposed, duly seconded and
Resolved that Councillor Alex Postan be elected as Vice-Chairman of the District Council. |
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Vice-Chairman to make declaration of Acceptance of Office Minutes: The Vice-Chairman signed the declaration and took receipt of the chain of office. Councillor Postan thanked the retiring Vice-Chairman, Councillor Doughty for her work and support to the Chairman and wished her well in her new Cabinet role. |
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Minutes of Previous Meeting To approve the minutes of the meeting held on 28 April 2021. Minutes: The minutes of the meeting held on 28 April 2021 were approved and signed by the Chairman as a correct record.
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Apologies for Absence To receive any apologies for absence. Minutes: Apologies for absence were received from Councillors Jake Acock, Rosa Bolger, Steve Good, Andy Goodwin, Richard Langridge and Geoff Saul. |
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Declarations of Interest To receive any declarations from Members of the Committee on any items to be considered at the meeting Minutes: There were no declarations of interest received. |
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Receipt of Announcements To receive any announcements from The Chairman, Leader, Members of the Cabinet or the Head of Paid Service. Minutes: Councillor McBride addressed the meeting and welcomed all newly elected and returning Councillors. He introduced the new Members and advised which Wards they represented.
Councillor Mc Bride also thanked all those Councillors who had either not stood for re-election or had not been re-elected. In particular, he expressed his gratitude to former Councillor, Toby Morris who had contributed a great deal as Deputy Leader and Portfolio Holder for Finance.
Finally, Councillor McBride reiterated his thanks to the previous Chairman, Councillor Eaglestone for his leadership over the past year, which had been difficult for everyone.
Councillor Graham addressed the meeting and also expressed his thanks to Councillor Eaglestone and Councillor Doughty for their dedication to the civic roles during their term.
The Leader, Councillor Mead, welcomed all Members and advised of the following changes to the Group Leaderships:
Councillor Laetisia Carter – Leader of the Labour Group; Councillor Owen Collins – Deputy Leader of the Labour Group; and Councillor Nathalie Chapple – Deputy Leader of the Liberal Democrat Group.
Congratulations were also expressed to Councillor Liz Leffman who had been elected as Leader of Oxfordshire County Council. |
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Participation of the Public To receive any submissions from members of the public, in accordance with the Council’s Rules of Procedure. Minutes: There was no participation of the public. |
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Returning Officer's Report on Elections held 6 May 2021 Purpose: Recommendation: Minutes: Members received the Returning Officers report detailing the results of the elections held on 6 May 2021. The report advised of the total number of votes received for each candidate in the individual Wards, along with the electorate and turnout percentage. Councillor Coles moved a motion of thanks to the Election Team for the smooth running of the most complicated election in recent history. Councillor Doughty Seconded the Proposal. Agreed by assent. Having considered the report, Council
Resolved that the report be noted. |
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Appointment of Deputy Leader and Cabinet Members The Leader of the Council to announce her appointment of the Deputy Leader and her appointments to the Executive.
Minutes: The Leader, Councillor Mead, addressed the meeting and announced her appointment of the Deputy Leader, Councillor David Harvey. She went on to outline her Cabinet Members and the portfolio areas they would take responsibility for, as follows:
Councillor Suzi Coul – Finance Councillor Norman MacRae – Environment Councillor Merilyn Davies –Communities and Housing Councillor Jeff Haine – Strategic Planning Councillor David Harvey – Climate Change Councillor Jane Doughty – Customer Delivery
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Appointment of Committees 2021-2022 Purpose: To appoint the Committees of the Council, in accordance with the Constitution and, where applicable, the rules relating to political balance. Recommendations: (b) That seats on those Committees be allocated to the political groups and the non-grouped members in accordance with the rules relating to political balance, and as indicated in the Table under paragraph 2.3 subject to the Council deciding (i) on which two of the three Overview and Scrutiny Committees the Conservative Group should be allocated an additional seat; and (ii) on which of those two Committees the Liberal Democrats and non-grouped members respectively should surrender a seat; (c) That, as a consequence of the political balance figures and the foregoing decisions, Council determines which of the non-aligned members is allocated: (i) a seat on the Audit and General Purposes Committee; (ii) two seats on the Development Control Committee; (iii) a seat on the Urgency Committee; and (iv) a seat on the two Overview and Scrutiny Committees as approved by Council under recommendation (b) above; (d) That in accordance with, and subject to the exceptions in, Rule 4 of the Council Procedure Rules, all Members of each political group not appointed to a committee or sub-committee be named as alternate members for the member or members of that group who have been appointed to that committee or sub-committee; (e) That the Licensing Committee be re-constituted for 2021-2022, with a membership in the range of 10-15; and (f) That seats on the Licensing Committee be allocated to the political groups in accordance with the principles of political balance and, having regard to the information in paragraphs 2.6 and 2.7 below, be filled in accordance with their wishes. Minutes: Members received a report outlining the appointments to the Committees of the Council, in accordance with the Constitution and, where applicable, the rules relating to political balance.
Members noted that a revised membership of committees document had been circulated prior to the meeting and Councillor Mead proposed this, as laid out.
This was seconded by Councillor Harvey.
Resolved that (c) That Members be appointed to each of the Committees in accordance with the wishes of the political groups as shown in the Appendix to these minutes, and with resolution (d) below; Audit and General Purposes Committee – Councillor Richard Langridge Development Control Committee – Councillor Richard Langridge Urgency Committee – Councillor Richard Langridge Economic and Social Overview and Scrutiny Committee – Councillor Andrew Prosser Environment Overview and Scrutiny Committee – Councillor Mike Cahill Finance and Management Overview and Scrutiny Committee – Councillor Andrew Prosser (e) That in accordance with, and subject to the exceptions in, Rule 4 of the Council Procedure Rules, all Members of each political group not appointed to a committee or sub-committee be named as alternate members for the member or members of that group who have been appointed to that committee or sub-committee; (f) That the Licensing Committee be re-constituted for 2021-2022, with a membership of 11; (g) That seats on the Licensing Committee be allocated to the political groups in accordance with the principles of political balance, and having regard to the information in paragraphs 2.6 and 2.7 of the report, and be filled in accordance with their wishes; and (h) That, from the non-grouped members, Councillor Mike Cahill be appointed to serve on the Licensing Committee.
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Appointment of Chairman and Vice-Chairman of Committees Purpose: To appoint a Chairman and Vice-Chairman to each of the Council’s Committees as per the list at Annex A. Recommendation: Minutes: It was then proposed, duly seconded and
Resolved that the following Chairmen and Vice-Chairmen be elected for each of the Council’s Committees for the municipal year 2021/2022:
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