Issue - meetings
Carterton Units 1-3 and Station Lane Roofing Project
Meeting: 16/07/2025 - Council (Item 23)
23 Carterton Units 1-3 and Station Lane Roofing Project 
PDF 71 KB
Purpose
To request allocation of funding for the re-roofing of investment and service properties that form part of the Capital Expenditure Budget for 2025/26 and the rationale for undertaking these works.
To seek approval of these costs so that officers can proceed with the works with external contractors.
Recommendation
Subject to the resolutions of the Executive on 9 July, Council is recommended to resolve to:
1. Allocates the total cost detailed in Annex A to the project from the Investment Properties Programme.
2. Delegate authority to Director of Finance (S151) in consultation with Executive Member for Finance to approve the final cost of the projects
Additional documents:
Minutes:
The item was taken after the members’ allowances item at the Chair’s discretion.
The purpose of the report was to request funding for the re-roofing of investment and service properties that form part of the Capital Expenditure Budget for 2025/26. It was also the purpose to seek approval of these costs so that officers could proceed with the works with external contractors. Councillor Alaric Smith, the Executive Member for Finance, introduced the item, highlighting the following points;
• The Council owned the head leases for three commercial units in Carterton and a property on Station Lane.
• These properties required urgent roofing works due to roof failure, the presence of asbestos and poor environmental performance. The works were considered essential.
• Due to the scale and complexity of project, a specialist procurement framework was utilised.
• Carrying out the works as a single project would allow the Council to take advantage of economies of scale.
In debate one member raised concerns about the reliability of any guarantees, given past issues with roofing. The Executive Member and the Director of Finance confirmed that contractors had been selected through a rigorous framework with strong vetting processes to ensure quality and reliability.
Councillor Andy Graham, Leader of the Council, seconded the recommendation and stated that a lack of an asset strategy under the previous administration delayed unnecessary works, and completing the repairs would help maintain rental income and avoid rent reductions due to poor conditions.
Council resolved to:
- Allocates the total cost detailed in Annex A to the project from the Investment Properties Programme.
- Delegate authority to Director of Finance (S151), in consultation with Executive Member for Finance, to approve the final cost of the projects.
Voting record – For 40, Against 0, Abstentions 1, Did not vote, 1
Meeting: 09/07/2025 - Executive (Item 368)
368 Carterton Units 1-3 and Station Lane Roofing Project PDF 73 KB
Purpose:
To request allocation of funding for the re-roofing of investment and service properties that form part of the Capital Expenditure Budget for 2025/26 and the rationale for undertaking these works.
To seek approval of these costs so that officers can proceed with the works with external contractors.
Recommendation(s):
That the Executive resolves to:
1. Recommend to Council that the total cost detailed in Annex A is allocated to the project from the Investment Properties Programme.
2. Recommend to Council that delegated authority be given to Director of Finance (S151) in consultation with Executive Member for Finance to approve the final cost of the projects
Additional documents:
Minutes:
Councillor Alaric Smith, Executive Member for Finance, introduced the item, the purpose of which was to request allocation of funding for the re-roofing of investment and service properties that form part of the Capital Expenditure Budget for 2025/26 and to seek approval of these costs so that officers could proceed with the works with external contractors. Councillor Smith gave background to the properties and noted that at the time of acquisition, a business case included planned works to the roofing. Significant upgrades were needed to avoid future degradation and fulfil Council obligations to the tenants. A tender process had taken place for the works and detailed negotiations with the main contractor with input from specialist consultants had been completed.
Councillor Smith proposed accepting the recommendations of the report.
Councillor Enright seconded the recommendations
This proposal was voted on and approved unanimously.
RESOLVED:
That the Executive:
1. Recommend to Council that the total cost detailed in Annex A is allocated to the project from the Investment Properties Programme.
2. Recommend to Council that delegated authority be given to Director of Finance
(S151) in consultation with Executive Member for Finance to approve the final
cost of the projects