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Issue - meetings

Appointment of Members to the Council's Committees, including substitute members

 

 

Meeting: 22/05/2024 - Council (Item 167)

167 Appointment of Members to the Council's Committees, including Substitute Members pdf icon PDF 78 KB

Purpose:

To establish the Council’s committees for the 2024/25 Civic Year and appoint members to committees and working groups:

  • To establish the Council’s committees as defined in Part 3C of the Council’s Constitution, for the Civic Year 2024/25;
  • To establish the allocation of seats to political groups based on political proportionality;
  • To appoint members to the Council’s committees, working groups external committees for the Civic Year 2024/25;

 

Recommendations:

That Council resolves to:

  1. Agree to establish the Council’s Committees as defined in Part 3 of the Council’s Constitution, for the Civic Year 2024/25;
  2. Determine that, in accordance with Section 15 of the Local Government and Housing Act 1989 (“the Act”), the Council shall continue to apply the political balance provisions under the Act to committees as shown in Annex A;
  3. Agree to reduce the size of the Audit and Governance Committee to 11 Councillors (from 17);
  4. Agree to include a rule in the Constitution (Part 3C) that no Members of the Executive will sit on the Audit and Governance Committee;
  5. Authorise officers to undertake a recruitment exercise for up to 2 Independent Persons to become non-elected Members of the Audit and Governance Committee;
  6. Appoint councillors to serve on the Council’s committees, working groups and external committees, as set out in Annex B (to follow) for a term of office expiring at the next Annual Meeting of the Council;
  7. Note the arrangements for substitute members set out in part 5 of the report.

Additional documents:

Minutes:

Councillor Andy Graham, Leader of the Council, introduced the report, which sought to:

  • Establish the Council’s committees as defined in Part 3C of the Council’s Constitution, for the Civic Year 2024/25;
  • Establish the allocation of seats to political groups based on political proportionality;
  • Appoint members to the Council’s committees, working groups external committees for the Civic Year 2024/25;
  • Make appointments to the positions of Chair and Vice-Chair of Council’s committees and working groups for the Civic Year 2024/25.

The Leader drew the Council’s attention to the additional supplementary papers relating to the agenda item, which were published ahead of the meeting.

Councillor Andy Graham proposed that Council agree recommendations 1, 2, 3, 4, 5 and 7 as listed on the original report, with recommendation 6 put to a separate vote. This was seconded by Councillor Duncan Enright, was put to a vote, and was unanimously agreed by Council.

Council Resolved to:

  1. Agree to establish the Council’s Committees as defined in Part 3 of the Council’s Constitution, for the Civic Year 2024/25;
  2. Determine that, in accordance with Section 15 of the Local Government and Housing Act 1989 (“the Act”), the Council shall continue to apply the political balance provisions under the Act to committees as shown in Annex A;
  3. Agree to reduce the size of the Audit and Governance Committee to 11 Councillors (from 17);
  4. Agree to include a rule in the Constitution (Part 3C) that no Members of the Executive will sit on the Audit and Governance Committee;
  5. Authorise officers to undertake a recruitment exercise for up to 2 Independent Persons to become non-elected Members of the Audit and Governance Committee;
  6. Note the arrangements for substitute members set out in part 5 of the report.

 

Councillor Duncan Enright proposed an amendment to recommendation 6 on the original report, whereby Councillor Lidia Arciszewska would replace Councillor Charlie Maynard on the Local Plan Cross-Party Member Working Group. Councillor Charlie Maynard would chair the Local Plan Cross-Party Member Working Group as an ex-officio member in their capacity as Executive Member for Planning and Sustainable Development.

Councillor Michele Mead queried whether the amendment was constitutional. The Business Manager for Democratic Services confirmed that the Local Plan Cross-Party Member Working Group was not covered by the Constitution but that officers’ reading of the terms of reference for the working group (previously agreed by Council) was that the Executive Member would attend and chair the working group as an ex-officio member.

The amendment was seconded by Councillor Andy Graham and was put to a vote. There were 29 votes in favour, 11 votes against with 1 abstention. The vote was carried.

Council Resolved to:

  1. Appoint councillors to serve on the Council’s committees, working groups and external committees, as set out in Annex B for a term of office expiring at the next Annual Meeting of the Council, with Councillor Lidia Arciszewska replacing Councillor Charlie Maynard on the Local Plan Cross-Party Member Working Group.

 

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