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Issue - meetings

West Oxfordshire District Council Programme of Meetings 2024 – 2025

 

 

Meeting: 31/01/2024 - Council (Item 134)

134 West Oxfordshire District Council Programme of Meetings 2024 – 2025 pdf icon PDF 86 KB

Purpose:

To approve a programme of Council and Committee meetings for the municipal year 2024–2025.

 

Recommendations:

That Council Resolves to:

  1. Approve the Programme of Meetings for June 2024 to May 2025, as detailed at Annex A and Annex B;
  2. Delegate authority to the Director of Governance, in consultation with Group Leaders, to make changes to the programme of meetings, in the event that there is any future decision of the Council to change the committee structure, frequencies of committees or sub-committees, or committee remits that impacts the programme of meetings;
  3. Delegate authority to the Democratic Services Business Manager to set meeting dates for committees and sub-committees that meet on an ad-hoc basis (Performance and Appointments Committee, Development Control Committee, Licensing Committee, Licensing Panel, Miscellaneous Licensing Sub-Committee, Standards Sub-Committee), member training, member briefing sessions, and any further working groups established by the Council.

Additional documents:

Minutes:

Councillor Andy Graham, Leader of the Council, introduced the report, which sought to approve a programme of Council and Committee meetings for the municipal year 2024–2025.

A revised report had come to Council, as a report previously considered by Council in November 2023 contained clerical errors.

 

In debate, Members praised the work of officers for bringing a concise report to Council for adoption, thanking them for their consideration in providing a balance for Members against professional commitments. It was also highlighted that by varying meeting start times, public attendance at meetings could also be enhanced.

 

Members also made reference to the upgrade and refurbishment works in the Council Chamber, meaning that meetings were able to be viewed live on the Council’s website, adding greater transparency to the work of the Council.

Hybrid functionality was discussed for public participation, however officers confirmed that bandwidth constraints would be a limiting factor in the successful operation of hybrid meetings.

Members were also assured that the Council’s Overview and Scrutiny process would be embedded within the Executive clearance system.

 

Members were also given assurance that consideration was being given to the use of electronic devices for meeting agendas, minutes and other appropriate documentation.

 

Councillor Andy Graham proposed that Council agree the recommendations as listed on the report. This was seconded by Councillor Duncan Enright, was put to a vote, and was unanimously agreed by Council.

 

Council Resolved to:

  1. Approve the Programme of Meetings for June 2024 to May 2025, as detailed at Annex A and Annex B;
  2. Delegate authority to the Director of Governance, in consultation with Group Leaders, to make changes to the programme of meetings, in the event that there is any future decision of the Council to change the committee structure, frequencies of committees or sub-committees, or committee remits that impacts the programme of meetings;
  3. Delegate authority to the Democratic Services Business Manager to set meeting dates for committees and sub-committees that meet on an ad-hoc basis (Performance and Appointments Committee, Development Control Committee, Licensing Committee, Licensing Panel, Miscellaneous Licensing Sub-Committee, Standards Sub-Committee), member training, member briefing sessions, and any further working groups established by the Council.

 

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